Digital Extraordinary Administrative Advisory Committee Working Group (17th)

Overview

Date and Time: Wednesday, December 7, 2022 (2022) from 14:00 to 15:30
Location: Online
Agenda:
1. Opening
2. Proceedings
  1. Review of the Regulations for Designating media Sites such as floppy disk
  2. Response to administrative proceduer's compliance with the Digital Principles based on the requests of the business community
  3. Toward the 6th Digital Extraordinary Administrative Advisory Committee
  4. About Base Registry and Institutional Issue in Basic Corporate Information
  5. Exchange of opinions
3. Adjournment

Materials

Minutes, etc.

Date

Wednesday, December 7, 2022 (2022), from 2:00 p.m. to 3:30 p.m.

Location

Held online

Attendees

Chairman

OGUSHI Masaki, Senior Vice-

Members

Junji Annen (Attorney-at-law, Professor of the Graduate School of Law
Tatsuhiko Inadani (Professor, Graduate School of Law, Kyoto University)
IWAMURA Arihiro (Managing Director, Japan Business Federation)
Takafumi Ochiai (Attorney at law, Atsumi & Sakai, Foreign Law Joint Enterprise)
Masakazu Masushima (Attorney-at-Law, Mori Hamada & Matsumoto)

Minutes

Secretariat (Matsuda): Now that it is time, I would like to hold the 17th meeting of the working group.

Members are invited to participate online this time as well.

As for the attendance of the members today, I have heard that Mr. Uenoyama and Mr. Sugawara will be absent due to personal reasons.

Without further ado, I would like to begin today's proceedings.
I would like to ask Mr. Annen, Vice Chairman, to proceed with the following agenda. Thank you.

Vice-Chair: Mr. Yasune Let's get down to business. The proceedings of the seventeenth session of the Working Party will be

First: "Review of the Provisions to Designate floppy disk and Other media Sites"
Second: "Response to Adapt Administrative Procedures to Digital Principles Based on Business Community Requests"
Third: "Toward the 6th Digital Extraordinary Administrative Advisory Committee"
No. 4: "Base Registry and Institutional Issue in Basic Corporate Information"

There are 4 cases.

First of all, I would like to ask Mr. Kusunome to explain the "Review of the Regulations for Designating floppy disk and Other media Sites."

Secretariat (Kusunome): Nice to meet you. I am Kusume, Planning Officer of the Digital Ad Hoc Liaison Office.

Then, I would like to explain the status of the review of the floppy disk and other regulations based on Material 1.

This document summarizes the status of consideration of the review.

First of all, based on the comprehensive review plan in June, the Working Group discussed Issue and other matters in August, and based on that, since September, the Cabinet Office and each Ministry have been conducting inspections and reviews.

As a result, as you can see in the middle column, the Cabinet Office and each Ministry have basically decided to take measures, such as amending the law Act, for all provisions in principle. This is what I would like to report.

We will explain the details of the review on the next page.

In addition, in terms of our future response, we will compile a list of policies for each ministry at the Digital Rincho at the end of this year, and we plan to implement the necessary amendments to the law Act by the end of next year.

The next page is a document summarizing the review policies of the Cabinet Office and each Ministry.

First of all, as a result of the detailed examination of law regulations by the Cabinet Office and each Ministry, approximately 2,100 provision are subject to the inspection. As for the provision subject to the inspection, as shown in the left column of the table, some are designated as a floppy disk when applying for administrative procedures or private sector procedures, and others are designated as a media for the creation and storage of documents. For these cases, except for those for which online regulations have already been established, as a general rule, all provision will have regulations for online procedures and cloud use.

In addition, regarding the column "Other" at the bottom, this is a provision for magnetic disk devices and media for video and sound recording, and is not a provision for administrative procedures, etc.

In addition, in the rightmost column, there are several cases where it is not necessary to review. These are cases where it has been confirmed that the relevant provisions will not be operated in the future, such as cases where the provisions on procedures at the time of privatization of special companies remain, and cases where the storage period of magnetic tapes for the investigation conducted in the 1965 s is specified.
We plan to announce these together with the reasons for them at the time of announcement at the end of the year.

In addition, as stated in the middle of the frame, in addition to the development of the provisions for online procedures, in provision, which requires the use of floppy disk, and in provision, which requires the use of flexible disks in law, we will abolish all of them in principle.
Through these responses, as shown in red letters, it is expected that we will be able to wipe out the situation in which media regulations hinder the utilization of cutting-edge technologies and the situation in which outdated media are forced.

The next page is a material on the image of the revision of the regulations.

With regard to the provisions that stipulate the use of floppy disk, etc., as stated in (I), we are conducting two reviews: one is to develop provisions concerning online procedures, etc., and the other is to delete the provisions that designate floppy disk that remain in individual government and ministerial ordinances, as stated in (ii). These are shown in the figure for your reference.

On the next page, this is all about the review of floppy disk, etc. Finally, for your reference, regarding the written and face-to-face regulation of administrative procedures including floppy disk, based on the fact that the Comprehensive Review Plan states that an integrated review of rules, business, and systems will be promoted, I would like to report on the initiatives scheduled for next year and beyond.

In relation to the review of rules and practices, I would like to make a very brief statement. In addition to this floppy disk review, we are also conducting follow-up and Issue analysis on procedures that can be classified into other types and large-scale procedures, as stated in the second circle.

Regarding the DX of the next business, based on the discussion in the multi-stakeholder model conducted by the main body of Digital Agency, we plan to organize the concept and method of digitalization such as the notification of disposition.

In addition, I am aware that the development of the system will be on the next agenda at today's Working Group, and I am aware that the Government of Japan plans to support the development of the system based on the enhancement of the functions of e-Gov and the requests of each ministry.

We will report on these efforts to the Working Group as needed and proceed with them in a consistent manner, so we will also report on them.

With regard to the floppy disk Amendment and other amendments to the law Act, we plan to conduct work and other activities in the future so that we can announce a list of the amendments, including the schedule, as well as the seven amendments toward the end of the year. We look forward to your continued guidance.
That's all for my explanation. Thank you very much.

Vice-Chair: Mr. Yasune .

Then, if you have any comments or questions about the current explanation, I would like to ask anyone to submit them.

As I believe that you have already explained to me, after deleting the provision to designate a floppy disk, will you leave a provision that allows online procedures for each law? Or will there be a general law that automatically fills in the gaps? What kind of legal method will you take?

Secretariat (Kusunome): .

First of all, with regard to the procedures that are regulated in floppy disk, etc., for those that are regulated to be submitted in media, etc., we will first comprehensively review the establishment of such regulations so that online procedures will also be possible. I believe that there could be various specific methods, such as individual amendments or devising ways to apply the ordinance of the competent ministries of the Digital Procedures Act, but from now on, ministries and agencies, including Digital Agency, are considering this.

In addition, there are cases where the use of a flexible disk is specified individually, so please delete the flexible disk and replace it with an abstract electromagnetic media so that other media can be read. There may be cases where the provision using the media remains due to the supplement of online procedures, etc., but in such cases, we plan to delete the wording so that the provision of a flexible disk does not remain.

Vice-Chair: Mr. Yasune So there are several possibilities. I see. Thank you.

Can anyone help me?
Mr. Ochiai, please.

Ochiai Member: .
I have the impression that these items are still left, but it is not good if they are left, so I thought it is very important that someone clean them up properly.

It says it is used in floppy disk. As for related matters, there may be microfilm, but since microfilm is produced in the case of storage, is it correct that there is no need to review such matters?

Secretariat (Kusunome): .
As a definition of electromagnetic media, microfilm seems to be a little out of the requirements, and I believe that it is included in "electromagnetic records, etc." and "etc." in cases where it is provided for in the law. For this reason, it has not been listed this time, and I believe that it is generally positioned as a tax-related law and a complement to online procedures, so it is not included this time, but I believe that a review of its operation has already been made.

Ochiai Member: I understand. Thank you very much.
If we review these details, I think we will find that they have remained in various places, so even if we knock down the floppy disk, there may be another theme, so please continue to support us.

Secretariat (Kusunome): We would like to continue to consider it carefully. Thank you very much.

Vice-Chair: Mr. Yasune cleaning is all about. It seems like there was such a thing.
.

Is anyone still in? Is that all right?
So, shall we leave the first item on the agenda for now? Thank you very much. Thank you very much, Mr. Kusume.

Now, I would like to move on to the second agenda item, "Responses to Adapt Administrative Procedures to Digital Principles Based on Requests from the Business Community." Counselors, Mr. Suga and Ms. Miyanishi, please explain.

Secretariat (Suga): Nice to meet you. I'm Suga.

I have received more than 1,900 requests from the business community, and I have been considering what the system can handle. I would like to report on the significant progress made this time.

Please turn to page 1. As for the requests from the business community, as shown in the figure on the left, a very large number of the 1,900 requests are for the digitalization of administrative procedures and the digitalization of information exchange with the administration. In the previous Working Group, CTO Fujimoto and Data Analyst Kashida introduced that there is a possibility of such a system theory as a whole. This time, with the e-Gov system operated by the Digi-Cho, the Digi-Cho will consider picking up as much as possible from the common infrastructure. It is likely that the Digi-Cho will respond to the request, including some functional improvements. I would like to hear a report from Councilor Miyanishi in charge of e-Gov later.

On the next page, of the 1,900 requests, there were about 1,000 requests for digitalization of administrative procedures in the first place, and 60% of the requests were for digitalization of the procedures themselves, and the rest were for improving the functions of the system because it is difficult to use.

This time, we have decided to pick up most of them as those that can be handled by e-Gov, and to do what can be handled by adding e-Gov functions.
Regarding the other items, it has been found that there are actually quite a few requests that could be resolved if e-Gov is used properly in the first place. If that is the case, it is possible that Issue will move to how to help ministries that lack the know-how and time to use the system, rather than the problem of the system.

On the next page, at the top, e-Gov already exists as a function, but it has not been used and the administration has not been able to digitalization it. It is quite difficult for each ministry and agency on the regulation side to understand the function of e-Gov in detail, and it is quite difficult for the e-Gov Group to explain it every time, so we are considering how to supplement and support the constraints of human and time resources. From next fiscal year onwards, we would like to consider whether it is possible to create a consulting function that can be adjusted individually while understanding both the system side and the system side.

Then, I would like to ask you to explain about the Issue that you are likely to pick up in e-Gov. Counselor Miyanishi, please.

Counsellor Miyanishi: As you pointed out, the nuance of . I would like to continue my explanation.
On the next page, first of all, what is e-Gov? In fiscal 2001, e-Gov started as a service to provide comprehensive administrative information held by each government agency, but in fiscal 2006, it was added as a function related to online applications.

After that, in fiscal 2015, the e-Gov screen is shown on the left. Even without using such a screen, from the software owned by private business, we have set up a function called API that allows applications to be made by connecting systems.

This e-Gov itself is a service that has various functions such as "Search," "Application and Procedure," and "Opinion and Request" in the middle, but I think that the function of online application can play one big part in it.

On the next page, this is a statistical figure. For example, the total number of accesses to No. 1 e-Gov on the left side has been increasing steadily, and the number of online application and notification applications below it has also been increasing. In addition, public comments and law search have been accessed to a certain extent.

Please do the following.

In this context, if I were to make a detailed graph of online application, it has been gradually increasing since the start of use that I mentioned earlier, but in recent years, it has been affected by various measures. The number of online application has been increasing significantly, and as of the end of last fiscal year, more than 20 million online application have been received through e-Gov.

On the next page, as I have explained so far, e-Gov is a online application for public authorities that can be made online. The online application received is then handed over to each ministry and agency, and various procedures are actually processed.

However, as a precondition, it is necessary for each ministry to perform internal processing on the system that accepts applications for e-Gov. In addition, the files that can be attached to an application are up to 100 MB per application, and since these are maintained for national institutions, applications for local local government are not handled at this time. As I mentioned earlier, in cases where the application acceptance system of the Cabinet Office and Ministries is not maintained, there is also Issue where a new online application cannot be easily realized using this e-Gov.

In that situation, first of all, the regulatory reform Implementation Plan calls for applications to be made online by the twenty twenty-five, and we are currently building an examination support service by adding it to e-Gov so that even if there is no original application reception system of the Cabinet Office and Ministries, applications can be processed. The development is scheduled to be completed by the end of this fiscal year, and by using this, even if there is no reception system of the Cabinet Office and Ministries as mentioned earlier, applications can be processed by connecting from the internal network to the examination support service, like connecting to the Internet on a personal computer.

At present, we are also providing a form creation support tool for online application, and we believe that it will be easy to digitize new procedures by combining these tools.

The e-Gov itself is scheduled to be transition to Government Cloud in fiscal 2023 or next fiscal year. As a result, the processing capacity can be flexibly handled as a cloud function, and it is expected that it will be possible to handle various applications even if they are newly registered.

Currently, we are not dealing with local local government, but in fiscal year 2023, we are planning to renovate it so that applications for local local government can be processed. Of course, it is not easy to improve convenience just by connecting to local government. For example, there is an issue that the format is different depending on the local government. We will continue to consider how to continue to do such things, although we recognize that it is not just about the system, but we will continue to consider how to successfully realize such things. As a result, we believe that applications that have been difficult to make online can be made online by using e-Gov at each ministry or local government.

The size of the attached file is currently 100 MB, which is a value that has been realized based on the requests made in the current procedures, but if a larger size is required for such procedures, we would like to consider it based on the current situation.

That's all.

Vice-Chair: Mr. Yasune .

Then, if you have any comments or questions about the explanation just now, please feel free to ask.
I have a feeling that the examination support service that I explained at the end is quietly amazing. Is it correct to imagine that even without the Cabinet Office and each Ministry's own application reception system, if an application is made through private sector in e-Gov, the person in charge of each section of the Cabinet Office and each Ministry can process the application on their own PC without intermediate processing?

Counsellor Miyanishi: As you pointed out, the nuance of is that you can easily use the form creation support tool mentioned earlier, so if you preset the procedures in e-Gov, applicants will be able to apply.

You can access the examination support service from your computer and examine the application. After that, you can use the service to grant approval, grant permission, or issue a permit. This will eliminate the need to build a large system like the public office reception system for new procedures.

Vice-Chair: Mr. Yasune I see. Thank you very much. That's quite amazing.
Executive Director Iwamura, Dr. Ochiai, in that order, please.

Member of Iwamura: Thank you, .
Thank you very much for responding to the requests in the Keidanren recommendations on e-Gov. We are grateful.

I agree with the direction of realizing a one stop service by adding the functions of e-Gov. I understand that we will start gradually from the main requests, but I would like to make three additional points.

First, I would like to ask you to expand the scope of law searches in e-Gov. It would be very convenient if you could search not only the notifications, notices, and administrative guidance of each government office and ministry, but also the regulation and rules of local governments. When I was in charge of regulation in the past, I thought that e-Gov was created from the place where I first referred to the Collection on paper, and it became very convenient. On the other hand, it is quite difficult to search in rural areas. Since this information is not disclosed in a centralized manner, citizens and business operators need to sequentially inquire at the contact point to find out, and there are many cases in which companies misidentify or misunderstand the presence or absence of regulation. regulatory reform law

I believe that the members of the Digital Ad Hoc Liaison Office are also having quite a hard time with the questionnaire for the business community, so I would like you to consider making it public in a way that data connections can.

Second, when I asked corporate system representatives, they asked us to promptly notify them of the occurrence and resolution of e-Gov system problems. In addition, they asked us to clarify the contact point for inquiries in the event of a e-Gov system Issue because they do not know well. We would appreciate it if you could respond to the improvement of system operation in the future. When expanding the functions of e-Gov, we would like you to thoroughly implement BPR (business process reform) from the user's point of view and develop a user-friendly infrastructure.

My third point is about the third point on the last page of the material, "Response to Requests from the Business Community on online application and On-line Services," which says, "We have not responded to applications for local local government." In relation to cooperation with local local government, as I have been saying, there is still a strong need for a one stop system for applying for permission for road occupancy and use. Since the roads managed by local governments are outside the scope of the existing road occupancy system operated by the Ministry of Land, Infrastructure, Transport and Tourism, we would like to ask you to consider integrating both procedures on e-Gov so that a true one stop service can be realized from the viewpoint of the user's convenience. Thank you.

That's all.

Vice-Chair: Mr. Yasune .
Three points were pointed out by Issue. Two of them are related to local autonomy. The location of the problem is firmly understood. Thank you very much.

What do you think, Mr. Ochiai?

Ochiai Member: .

When I heard your story, I thought it was a very wonderful initiative.

Even if we are discussing it at the regulatory reform Conference by all means, we often receive answers that it is a twenty twenty-five because there is no system, and it is eight years, so we have no choice but to send it by e-mail. I believe that there were times when we responded in that way during the novel coronavirus outbreak, but I believe that this is really an ad hoc communication, so I once again thought it was wonderful that you could respond in this way. Therefore, I believe that you have sufficiently exceeded the passing mark just by steadily advancing this.

Based on that, I thought for a while about what kind of things could be considered further. One is that some ministries have existing systems. For example, the FSA has established a mechanism in which applications can be made entirely using gBizID. Regarding the use of roads and occupancy, which was recently discussed at the regulatory reform Promotion Conference, there was also talk about how to respond when multiple departments are involved. It was said that there would be a Issue around there when implementing one time only. I don't think it is a matter of saying that you must get on board with our efforts, but I think it would be better if you could aim for the goal of interoperability, or the realization of one time only in a loosely coupled form for user interfaces. I would like you to consider such points to the extent possible.

Another point is that, as I always say, it may be persistent, but in such a case, it is said that the business design of the local government side and the ministries and agencies themselves must be reviewed in accordance with the digitalization, otherwise the efficiency will not be made. In such a situation, I believe that the efficiency and data of the work will be used well, so that it will be connected to the EBPM. I heard that it will also have a consulting function, so I believe that such a point is also a goal, but I would like you to accompany me so that it can be realized.

That's all for me.

Vice-Chair: Mr. Yasune .
You are going to change the way you work.

Anything else? Would that be all right?

So, I'd like to leave this agenda item aside and move on to the third agenda item.
Next, I would like to talk about "Toward the 6th Digital Extraordinary Administrative Advisory Committee."

"Toward the 6th Digital Extraordinary Administrative Advisory Committee" is not open to the public

Vice-Chair: Mr. Yasune So, let's leave the third agenda item to this.
Next is the fourth topic, "Base Registry and Institutional Issue in Basic Corporate Information."

"Base Registry and Institutional Issue in Basic Corporate Information" is not disclosed.

Vice-Chair: Mr. Yasune We have received many opinions, but I would like to conclude the first sentence of this agenda item at this point. Thank you very much.

Finally, I would like to have a word from Parliamentary Senior Vice-Minister Okushi, who is attending the session despite his busy schedule.

Chairman Okushi: Thank you, Mr. , for your active comments today.

First of all, with regard to floppy disk and other regulation, the review policies for approximately 2,100 provision have basically been finalized. Going forward, we will compile the review policies for all provision by the end of this year, collaborate with each ministries and agencies, and implement necessary law revisions and other measures by the end of 2023.
Next, we had a discussion on policies for adapting administrative procedures to digital principles based on the requests of the political and business worlds. We will steadily advance efforts toward digitalization of administrative procedures, including the utilization of common platforms such as e-Gov.

Next, regarding the matters to be reported at the 6th Digital Rincho, the Secretariat reported on the status of inspection and review of analog regulation and the image of the publication of the review process sheet. At the end of the year, we will finalize the review policies and process sheets for all seven items of regulations on paper and in-person processes and floppy disk related to regulation, about 9,600 law and about 10,000 provision, and we will proceed with the review by June 2024 in accordance with them. provision

Finally, regarding the data maintenance of basic corporate information, I reported on the responsibilities and roles of the data provider, the need to organize the Issue such as the budget, and the need for a cross-sectional law revision on the utilization side. Based on today's discussion, we will proceed with the specifics after the beginning of the New Year.

Thank you very much for coming today. We look forward to working with you in the future.

Vice-Chair: Mr. Yasune , State Minister for Okushi, thank you very much.
I felt reassured by your tight arrangement. Thank you very much.

Then, I would like to ask the Secretariat to explain about the holding of the next Working Group.

Secretariat (Matsuda): Regarding the details of the next Working Group meeting, I believe that today will be the last day of the year, so at the end of the month, the Parent Group will make a full report on the previous meeting, and I would like to share it with you as soon as possible.

Specifically, I believe it will be early next year, but the Secretariat will contact you later about the details of the next working group meeting.
As for today's agenda, if you have no objections to the part about the 6th Digital Rincho, and the base registry and institutional Issue in the Basic Corporate Information, I would like to keep it closed to the public as of today. As for the other parts, I would like to create minutes later and make them public after everyone checks them.

With regard to the treatment of today's materials, as with the proceedings, we would like to disclose the materials for the 6th Digital Rincho and the materials excluding the institutional Issue related to the base registry on the website of the Digital Rincho.

Thank you for joining us today.

Vice-Chair: Mr. Yasune .

I would now like to close the seventeenth session of the Working Group. Thank you very much, everyone.