Digital Extraordinary Administrative Advisory Committee Working Group (20th)

Overview

Date and time: Wednesday, April 26, 2023 (2023) from 1:00 p.m. to 2:30 p.m.
Location: Online
Agenda:
1. Opening
2. Proceedings
  1. On base registry for companies and Institutional Issue
  2. "Basic Concept on digitalization Including the Notification of Disposition"
3. Adjournment

Materials

Minutes, etc.

Date

Tuesday, April 26, 2023 (2023) from 1:00 p.m. to 2:30 p.m.

Location

Held online

Attendees

Chairman

OGUSHI Masaki (Senior Vice Minister of Digital)

Members

Junji Annen (Attorney-at-law, Professor of the Graduate School of Law
Tatsuhiko Inadani (Professor, Graduate School of Law, Kyoto University)
IWAMURA Arihiro (Managing Director, Japan Business Federation)
Katsuya Uenoyama (President of PKSHATechnology, Inc.)
Takafumi Ochiai (Attorney at law, Atsumi & Sakai, Foreign Law Joint Enterprise)
Masakazu Masushima (Attorney-at-Law, Mori Hamada & Matsumoto)

Minutes

Secretariat (Okumura): We will be guided by the Secretariat of It is now time for the 20th meeting of the "Digital Extraordinary Administrative Advisory Committee Working Group" to begin.

With regard to the attendance of all the members today, I have heard that Mr. Sugawara will be absent due to personal reasons, and Mr. Uenoyama will be absent in the middle of the meeting.

I would like to start today's proceedings immediately. I would like to ask Vice Chairman Annen to proceed with the proceedings after that. Mr. Annen, Vice-Chairman, please.

Vice-Chairperson: Let's get down to business.

The 20th meeting consists of the following two items: (1) "base registry for companies and Institutional Issue" and (2) "Basic Concept on digitalization, such as Disposition Notice."

Today, the first agenda item, "base registry for companies and Institutional Issue," will be discussed in three parts. First, as the direction of institutional design for information sharing, we will discuss what kind of institutional design should be aimed at for information sharing in the base registry. Since this is related to the personal data Protection Act, the Personal Information Protection Commission Secretariat is also participating today.

Next, as a possible expansion of base registry for companies, we will ask the Japan Finance Corporation to participate in the development of approval and permission matters, and we will continue to grasp the needs.

Finally, in order to understand the outer edge of base registry for companies, we will discuss business offices and sole proprietorships as issues related to base registry for companies.

First of all, I would like to ask Councilor Mishima to explain the direction of the information-sharing system in design.

[The "design of the scope of information to be shared" is not disclosed.]

Vice-Chairperson: Next, I would like to talk about the second part. As a possible expansion of base registry for companies, I would like to ask Mr. Teruhisa Tanaka, Director of the Examination and Planning Department of the National Consumer Affairs Headquarters of the Japan Finance Corporation, to participate in this part.

First, I would like to hear an explanation from Counselor Mishima.

Councilor Mishima: .

The second part is "Development of permission information as a possible expansion of base registry for companies." At the working group so far, it was possible to reduce the burden on both business operators and public authorities by sharing basic corporate information derived from registration within public authorities. I believe that the policies were decided after discussions on the institutional direction and the division of roles between the relevant ministries and agencies toward the realization of this.

At that time, we presented the point that it is necessary to consider the possibility of expansion in the future when considering the division of roles of the common infrastructure. Today, in order to confirm the needs for corporate information other than registration, we would like to discuss the possibility of expansion after hearing from the Japan Finance Corporation about the current status and Issue of the treatment of corporate information in examination affairs.

First of all, I would like to explain the slide that this is the kind of society we should aim for. Corporations are the subjects of rights and obligations in transactions, and we believe that it is good to aim for the efficiency of transactions in society as a whole by developing and utilizing corporate information.

On the other hand, as I mentioned in the previous discussion, under the current situation, information from applicants is obtained for each system, and there is little cooperation between systems. In addition, the data itself, which secures coverage and currency of the system, such as permission, is not sufficiently developed. Therefore, it is recognized that society as a whole is in an inefficient state in which it cannot be used for confirmation of permission for various benefits, support projects, and private transactions.

For this reason, I would like to propose that we should aim for a society in which everyone can devote themselves to productive activities by developing and utilizing corporate information throughout society.

Vice-Chairperson: .
Next, I would like to hear an explanation from Mr. Tanaka, General Manager of the Japan Finance Corporation. Nice to meet you, Mr. Tanaka.

Japan Finance Corporation (Director Tanaka): Thank you very much for I am Mr. Tanaka, Executive Director of the Examination and Planning Department, National Consumer Affairs Headquarters, Japan Finance Corporation. I am pleased to meet you today.

Today, I would like to speak from the perspective of a government-affiliated financial institution that is actually confirming the permission, etc., in the examination process for the development of the base registry for companies.

First of all, I would like to briefly explain about the Japan Finance Corporation. The Japan Finance Corporation is a government-affiliated financial institution that provides business fund loans to SMEs, micro-enterprises, agricultural, forestry, and fishery businesses, etc., with the aim of complementing private sector Financial Institutions. When confirming the permission, etc., in the examination, it is necessary to confirm the eligibility as a loan target, and it is also necessary to be prompt because it is necessary to support the customer's cash flow in a timely manner.

Please see page 2 of the slide. The flow of general examination work starts with consultation on loans as shown in the slide, and includes acceptance of applications, examination, drafting and approval, remittance, and confirmation of how to use the funds after the loan. From the viewpoint of confirmation of permission, etc., as shown in the balloon, we estimate the necessary permission, etc. from the loan application form received from the customer at the stage of examination. For example, if "restaurant" is stated in the business type column of the loan application form, confirmation of permission for restaurant business is required, and if "used goods business" is stated in the purpose column of the certified copy of registry, confirmation of permission from the secondhand dealer is required.

At the same time, we will ask customers to submit permissions, approvals, registrations, designations, notifications, and certifications based on law, etc., and will check the actual situation at the time of interviews and on-site inspections. If a company operates multiple industries or operates multiple stores, we will check each of them. In addition, in the case of start-ups and new store openings, it may not be possible to check the permission, etc., at the time of examination, so we will check whether appropriate permission, etc., have been obtained after the loan.

Next, please take a look at page 3 of the slide. The purpose and necessity of confirming the permission, etc. is to determine whether the company is eligible for financing. If the company does not have the permission, etc. necessary for the project, it may be suspended from business due to a violation of law Regulations, etc., and the continuation of the project may be impossible. As a financial institution, we must avoid a situation in which the borrower is suspended from business due to a violation of law Regulations, etc., so it is necessary to strictly confirm the permission, etc.

The JFC checks all licenses and permits necessary for business, but licenses and permits that are relatively common among JFC customers include construction licenses, restaurant business licenses, transportation business licenses, and barbershop establishment notifications. Confirmation methods include mainly requesting customers to submit licenses and permits, having the JFC examiner directly inquire with the license holder, and searching the Internet.

Each method has disadvantages. The first method of requesting a customer is to collect items displayed in the store, it takes time to reissue a permit if a permit is lost, or it may not be possible to reissue a permit depending on the permission in the first place, and there is a reasonable burden on the customer to submit materials. In addition, there is a concern that the Japan Finance Corporation will disguise itself by making it appear that it has obtained a permission even though it has not originally obtained a permission.

In many cases, the second method, in which the person in charge of examination makes an inquiry, is answered only by the customer himself / herself, and the JFC cannot obtain a direct answer. Therefore, there are cases in which it is impossible to determine whether the customer has obtained permission, etc.

The third method, searching on the Internet, is less burdensome for both parties, but it is limited to some permissions. In addition, there are some cases in which the information necessary for confirmation of permissions is not sufficient. For example, in the registered real estate agent industry and construction business information retrieval system, anyone can search, and it is possible to check the information necessary for the JFC to confirm permissions.

On the other hand, in many cases, restaurant business licenses are included in the open data published by each local government, but the information published differs depending on the prefecture, and it cannot always be used to confirm licenses, etc. For example, even if the initial license date is listed, the license number and the license end date may not be listed. In addition, there are many cases in which the holder who obtained the license is not listed in the restaurant business license, and in the examination affairs of the JFC, the license, etc. is confirmed by including who the holder is, so the information is insufficient.

Next, please take a look at page 4 of the slide. This table shows the number of audits of major business types that require permission, etc. In addition to the business types listed, we check the business types that require permission, etc., and the construction business includes business operators that perform only minor construction work that does not require permission as described in the notes. For these business types, we check the permission, etc. during the audit each time.

As shown in the bar graph on the right, due to the impact of the novel coronavirus, the number of applications was 1.03 million in fiscal 2020, a rapid increase of about 3.5 times that of normal times. In order to respond to such applications, which are significantly higher than those of normal times, the JFC worked to strengthen various consultation systems, such as using retired employees, dispatching support staff from the head office, and operating on holidays. In addition, the National Life Project is also working on digitalization, such as expanding the functions of the Internet application system, in order to reduce the burden of entering applications based on paper applications.

Even under these circumstances, it is necessary to confirm the permission, etc. in industries that require permission, etc., so the administrative burden of the confirmation work has been incurred to a certain extent. If the base registry for companies is developed, in the event of a similar unprecedented emergency in the future, we may be able to respond more quickly than during the outbreak of the novel coronavirus. I am not aware of the details of the treatment of other financial institutions, but I believe that this applies not only to the Japan Finance Corporation but also to financial institutions in general.

At present, the number of cases has decreased compared to the peak period, but there are still reasonable inquiries about loans. If the base registry for companies is developed, it will be possible to reduce the administrative burden on both the convenience and the JFC by providing prompt cash flow support to customers and simplifying loan procedures.

Finally, please look at page 5 on the slide. I would like to talk about the expectations and benefits of having a base registry for companies and sharing licensing information. As you can see on the slide, there are six.

First, (1) and (2) are to reduce the burden of submission and confirmation of documents for both the customer and the public corporation.

Next, regarding (iii), if it is possible to understand the permission information in real time and the party who makes the announcement can guarantee the accuracy of the permission, etc., it is considered that it will lead to the elimination of the deception of (iv).

If (5) can be used for free and without system development, as in the case of the Business Information Retrieval System for registered real estate agent Operators and Construction Business Operators, it is considered that it is easy to introduce it at all stores and can be used without being tied to a budget.

Regarding 6), we believe that it would be very helpful for the JFC, which uses the database for examination affairs, if it could be a database in which all the permissions, etc. held by a corporation can be searched in a lump sum by entering the name of the corporation, the corporation number, etc. in one search window, regardless of the competent government agency that grants the permission, etc.

That concludes my presentation. Thank you for your attention.

Vice-Chairperson: , thank you very much.

Then, I received an explanation from Counselor Mishima and General Manager Tanaka. If you have any questions about the above explanation, please let me know.

There is something I would like to ask you about. I believe that you have given an explanation mainly to small and medium-sized enterprises and sole proprietorships. The original purpose of the JFC is to provide the necessary funds for such businesses. However, when I actually see the work of the JFC, I see that it is providing loans and financing to quite a few large companies through two step loans, called facilitation services. I think that considerable results have been accumulated, but if permission and permission information is immediately available, can efficiency be able to work on such services? Or do you think that such things will not be a big problem because the other party is a large company? Which do you think?

Japan Finance Corporation (Director Tanaka): Thank you very much for . Thank you for your question.

As you pointed out, since it is a large company, it is self-evident that it is eligible for loans. However, we will make sure to determine the eligibility of each loan, so we believe that it can be used in such cases.

Vice-Chairperson: I see. Thank you very much.

, please.

Ochiai Member: Thank you for your explanation. I thought it would be one of the useful uses when using the base registry.

On the other hand, I thought that there were some things that the system should be aware of when using it this way. I thought that one of the things that should be prepared in relation to the purpose of use this time is how new information is reflected, rather than being required to be up-to-date. I would like to ask the Finance Corporation what kind of functions it will have when maintaining the system, including this point.

Vice-Chairperson: , what is your question?

Japan Finance Corporation (Director Tanaka): Thank you very much for Thank you for your question.

As you said, and as I mentioned a little at the end, what I expect from the system is that it would be most appreciated if access could be secured in real time, accurately, and at a single window.

However, even if we do not seek a completed form to that extent, we are still making efforts to connect the missing parts by conducting supplementary surveys such as field surveys, so we would like to proceed with both.

That's all.

Ochiai Member: Thank you very much. I think I understand the point to be considered very well.

In addition, I would like to add that it is also important to establish dedicated governance in the case of law. I believe that it is not necessary to talk about access control as a matter of permission and permission itself, but this is because it is basically disclosed. I believe that there are various differences in other information, so I would like you to consider the system aspect, governance, and institutional aspect as well.

That's all.

Vice-Chairperson: That's right. Thank you very much.

So, that's all for Part 2. Mr. Tanaka, thank you very much for taking the time to teach me a lot.

Japan Finance Corporation (Director Tanaka): Thank you very much for .

Vice-Chairperson: Now, I would like to move on to the third part. Please give an explanation on the issues related to base registry for companies from Mr. Mishima.

Councilor Mishima: . Now, I would like to move on to the third point.
As for the issues surrounding base registry for companies, I would like to first report on the business office.

In fact, at the time of the execution of the cooperation funds during the COVID-19 pandemic, the absence of master data for business offices was regarded as a problem, and we have conducted a project to build master data for business offices. As we proceeded with consideration, it was revealed that the information of business offices held by public authorities reflects the purpose of each system, so the content of business offices is different, and it was difficult to confirm the actual status of the project of Issue in the cooperation funds, so we suspended the system construction and once again conducted the identification of local government in the cooperation funds, including related ministries and agencies and Issue.

Please see the slides organized in the form of the outline and the whole picture of the applicant and the examination for the cooperation fund later.

In addition, please take a look at the slides that are arranged in Issue because each of the applicants and examiners had their own burden in the cooperation funds later.

Regarding the slide on the difference between normal times and the COVID-19 pandemic in terms of business support, normal times is limited in terms of policy targets, and the touchpoints between the administration and business operators are limited to a certain extent. That is fine for normal times, but when it comes to cooperation funds and sustainable benefit during the COVID-19 pandemic, it is necessary to take meticulous responses according to the infection trend and economic situation, and in that case, it was necessary to understand the situation of the target people in overwhelmingly more detail than in normal times.

For this reason, I believe that the normal times should be as shown on the left side of the figure below, but I believe that it is better to consider a form in which private sector can be quickly used in emergencies.

The next page summarizes such ideas, and I believe that it is important not to build a master database from normal times to the administration in preparation for emergencies, but to quickly combine and utilize multiple sources from the public and private sectors in an emergency.

In addition, since data alone cannot solve everything, I believe that it is important to expand the areas in which data can be used, such as where office work will efficiency, and to properly distribute resources in an emergency, in order to allocate limited human resources in a balanced manner, while recognizing the limitations of such data.

On the next page, we are organizing the confirmation documents and related information for the cooperation funds. The base registry aims to make it possible to use information on permission and administrative systems. The information necessary for confirming the actual state of the project is, for example, electricity in the red box, and we should consider that private sector information such as electricity usage can be used when necessary.

On the next page, we conducted a demonstration projects in Digital Agency last year to determine whether we could confirm the actual status of stores using electricity usage data in emergencies. As a result, it was generally possible to confirm the actual status, but it is necessary to hear the service point identification number from the applicant to the store, and it is known that the process of obtaining electricity usage data is difficult.

The main Issue is the last two in the lower part on the right. There are cases where applicants do not usually know the service point identification number as a listening item, and where applicants for the system and electricity subscribers are not always connected. There is such a Issue, and it is necessary to consider the efficiency of name-based aggregation for each base separately.

On the next page, in response to these, the policy regarding business offices is summarized in the boxes. Even if the terms are the same business office, based on the purpose of the system, the meanings are different. Therefore, I think it is not realistic to build master data for business offices after unifying the definitions. Therefore, as discussed until last time, we would like to promote the standardization of the base registry on a corporate basis.

On the other hand, there are situations where it is necessary to make good use of data related to other systems in individual systems such as power usage data, so in such cases, I believe that information linkages on a per-site basis is absolutely necessary. Therefore, I believe that it is possible to improve to a certain extent the cross-checking on a per-site basis that occurs in each use cases by promoting the development and dissemination of base registries related to locations, such as the address base registry introduced at the previous Working Group.

Next, I would like to turn to Issue. The issue is future policies concerning sole proprietorships. We have been organizing business operators, mainly corporations, but we are aware that there are not only entities with legal personality but also sole proprietorships among business operators, and I believe that it will be necessary to organize this. When viewed across systems, as with business establishments, in fact, when considering the definition of sole proprietorship, there are few common points other than being an individual. Due to various ways of working, it is difficult to capture the entry and exit of business. For this reason, I believe that it will be difficult to comprehensively capture business operators after uniformly defining them as sole proprietorships.

For this reason, I recognize that there will be various individual regions such as identity verification, certification, information linkages, and customer management in administrative procedures and private transactions, so I believe it is necessary to carefully examine the needs in each use cases and consider the actual solution for each region.

That's all for my explanation.

Vice-Chairperson: . This is quite a grand story.
Members, if you have any comments or questions, please feel free to ask.

Then, Managing Director Iwamura, Dr. Masushima, in that order, and then Dr. Ochiai, please.

Member of Iwamura: Thank you, .
You explained the review policy of business offices and sole proprietorships, but I understand that it is indeed very difficult to unify the definition of the meaning and content.

On the other hand, I believe that it is essential to clarify the definition of data maintenance when utilizing and cooperating with data. In this regard, we thought that it would be possible to develop a consistent database by clarifying and unifying the criteria for uniform data and matching the data with the criteria without unifying the definition of meaning and content. What do you think?

In addition, in the explanation by the Japan Finance Corporation earlier, there was a talk about the permission of restaurants. Some people say that it is inconvenient that the permission information applied by the same entity cannot be confirmed in a comprehensive manner. Please tell us whether it is possible to confirm in an integrated manner in cooperation with gBizID and e-Gov, and if there are any measures that are being considered.

That's all.

Vice-Chairperson: and then receive comments from the Secretariat.

Then, Dr. Masushima, please come in.

Mr. Masashima: In the .

I think it is a very important perspective that various different types of data are required in certain emergencies compared to normal times. In relation to that, I feel that the flow of data in emergencies is quite different from that in normal times. First of all, I think that there are various ministries and agencies in charge of data sharing, and there is a platform for data provision, and the flow is to use data. I think that normal times will go in this way. In emergencies, I think that someone will take the initiative to collect and use information that is not usually used with the cooperation of business operators. Has there been an analysis from the perspective that the flow of data may change between emergencies and normal times? Or, if you don't mind, please tell us whether it is possible to use the same format.

Vice-Chairperson: , I would like to hear your comments later.
What do you think, Mr. Ochiai?

Ochiai Member: Thank you very much. I was listening to you because I thought that this point of view should be in that direction as a whole. I will supply some.

My first point is that even if we do not create all of the information for each office in emergencies from the beginning, it is important to prepare an architecture that will be loosely coupled so that it can be linked to the information of the corporation itself later. I think it is fine to do it on a corporate basis, not necessarily on a business office basis, but I think it is better to do it on a business office basis, which is also the case in emergencies, depending on the law and the project. Even if it is not exhaustive, I think that there will be more cases in which it can be used only once by being able to use it in cooperation. I think it is good that the base registry does not immediately do it on a business office basis, but on the other hand, I would like you to consider devising ways to achieve loose coupling.

The second point is that in the case of electricity usage, there were cases where the provider and the provider were separated. If we consider this part, I think there is actually a way to organize the electricity data. For example, in some cases, the provision of information is restricted by law, or there are cases where there is a confidentiality agreement between the private sector and the public sector. In such cases, it is useful to be able to provide information based on law, or to be able to organize social explanations based on law. I believe that a bill on the base registry will be considered to establish a provision for government information acquisition, so I would like you to consider it.

The third point is about sole proprietorships. It will be difficult to be exhaustive about sole proprietorships, and on the other hand, even if you are a sole proprietorship, you may be an individual in some situations, but you may be acting as an entrepreneur in some situations, so I don't think it is possible to make a uniform judgment. I think it is the same as the discussion about the base earlier, so for example, it is necessary to make it possible to use it by hand, or to create room for cooperation and linkage in some ways depending on the field. I think it is okay to basically be able to loosely couple without actually linking, but I would like you to consider such a frame as much as possible.

That's all.

Vice-Chairperson: .

Then, Mr. Inadani, please.

Inadani Member: Thank you, .

Actually, it is almost the same as what Mr. Ochiai said, but I would like to make a few comments. There will be many cases where public-private cooperation will be necessary in terms of technology later, and as you just said, it will be important to improve various aspects toward loose coupling. In addition, depending on the information, there will be problems such as personal data protection and confidentiality obligations, so I agree that it will be necessary to sort them out.

Also, in relation to this issue, although I do not think it is common, in consideration of the possibility that the government will refuse to provide the information even if it is requested to provide it, I believe that there are situations in which it is better to consider that the government can access the information without waiting for the provision of the information, especially in the case of an emergency. I believe that this will be discussed in conjunction with how to develop laws related to the base registry, so I would like you to consider this.

In the end, I thought it would be interesting to think about this from the perspective of business characteristics. When a variety of data becomes available, it is important to ensure that such data is not abused. However, when the data shows that a business is repeated and continuous, it is possible to draw lines quantitatively and categorize them into categories.
That's all. Thank you.

Vice-Chairperson: . It's not just the instantaneous wind speed, I see.

Mr. Ochiai, would you like to refill something?

Ochiai Member: is the only item, for example, on page 26 of the document, and various ministries and agencies are involved in information linkages. When I attend a study group on EBPM at a certain ministry and agency, I think there are various issues within the ministry and agency, such as whether or not it is acceptable to pass information within the ministry or agency, and whether or not it is acceptable to pass information based on law. I think that creating data governance has a meaning of paving roads so that they can be used. In short, I think that it has a meaning of appropriate protection, but also that it has a meaning of road maintenance, so I think that data use will proceed if rules are developed in such a sense.

That's all.

Vice-Chairperson: That's true.

What do you think, Mr. Mishima? I don't think you can answer all the items, but if you have any opinions or comments, please let me know.

Councilor Mishima: , so I don't think I have picked up all the points. If there are any missing points, the Secretariat will respond to them later. I believe you also asked about the definition of data maintenance. Basically, I think that the common denominator of business offices is the location. If we proceed with the data maintenance location, everyone will inevitably enter the address with the business office, so I think it is realistic to respond by using the location as the key.

In addition, I believe you also asked about gBizID. I believe you asked about the fact that the same entity cannot be confirmed with a list. Since gBizID is an authentication method, I believe it is about how to maintain the information on the other side. I would like to confirm the details with the Secretariat and reply by return.

In addition, with regard to your question about whether there is a difference in data flow between normal times and normal times, I recognize that normal times is basically in time to develop data in a form that corresponds to the purpose of each system individually, but of course, in emergencies, it is necessary to respond quickly in a form that is based on the situation in emergencies, and I believe that it is necessary to combine various things in a more detailed manner. Therefore, as for business offices, I believe that the point is to ensure that they can be quickly coordinated and utilized, including data connections with private sector in emergencies, by properly developing addresses and corporate numbers from, as was mentioned earlier in loose coupling.

In addition, you have pointed out that there will be institutional Issue in various situations, such as the arrangement of information and the delivery of information, and I believe that is true. Therefore, we would like to organize and discuss the points of contention in the development of the base registry, including such matters.

That's all in a hurry.

Vice-Chairperson: . Thank you very much for packaging in ultra-high density in such a short time and for your answer. It was wonderful.

Mr. Masushima, please.

Mr. Masashima: In the .

It is true that systematic loose coupling is important, but at the same time, there is no legal loose coupling for emergencies, or rather, there is no flexible collection of requests in emergencies. In emergencies, we tend to talk about whether we can do this kind of thing in law as we did in normal times. Overseas, we do it flexibly in emergencies, but I think there is a tendency that we seriously discuss whether we can look at law in the same way as we did in normal times, and we cannot balance interests on the ground. Therefore, I would like you to prepare something in law with relatively sparse grounds for emergencies. If we have that, we can make it possible to do it based on provision, and I believe that people on the ground will not have to worry about whether they are violating law. I would like you to do that.

Vice-Chairperson: . I would like to ask the Secretariat to take note of this.

Councilor Mishima: 's point and Mr. Masashima's point, it is said that electricity information will be provided with the consent of the person himself. In fact, in emergency disaster response, it is systematically allowed to provide information to third parties. We would like to proceed with our consideration while referring to this. Thank you very much.
That's all.

Vice-Chairperson: That was due to the recent revision of the Electricity Law.

Councilor Mishima: That's right.

Vice-Chairperson: , please.

Ochiai Member: .

In terms of the scope of definitions, I believe that the Individual Law will cover disasters in disaster response, for example, and the Infectious Diseases Control Law may cover only the need for public health measures related to infections, so I would like you to consider various situations. I believe that the scope of definitions may be quite wide in the event of an emergency in relation to the base registry in this situation, so I thought it would be good if you could consider the definitions and so on.
That's all.

Vice-Chairperson: , I understand. Thank you very much.

Next, on the second item on today's agenda, I would like to hear an explanation from Mr. Yasuo Yamano, Special Advisor, on the "Basic Concept on digitalization, Including Notification of Disposition."

Councilor Yamano: Thank you very much, .

This is the "Basic Concept on digitalization, such as Notification of Disposition," which I explained in outline at the Working Group meeting in February. Although we were aiming to formulate it by the end of the fiscal year, we formulated the document on March 31 and completed it within the fiscal year. Therefore, this time, the direction has not changed significantly from the content I explained last time, but I would like to explain the status report and the results report after that.

This is the overall flow. It is written in red in the middle, but it was explained at the Working Group meeting in February. Thank you for your comments. In addition, based on the comments we received, we prepared a draft, and it took a considerable amount of time to coordinate with the relevant ministries and agencies. After that, as written in the third circle from the bottom, we implemented the Co-Creation Platform, which is a platform for the Digi-cho to easily exchange opinions with people in a local local government. We also implemented Pub Co-op, which was a voluntary Pub Co-op, and received about 50 comments.

Reflecting these opinions, we held an internal meeting to discuss the "digital society Promotion Standard Guidelines," which is the second from the bottom, and formulated the "Practical Guidebook (informative)," which should be referred to as information, not as normative. This was approved on March 28, and after that, the format of the text was adjusted and formulated on March 31.

It has already been published on the Digi-cho website. As you can see above, on April 3, we published the contents of the Pub Com and the fact that we made such a thing. In addition, as you can see below, there are various other documents in the Digi-cho group, and one of them is numbered DS-531 and is also published as a group of guidelines.

In addition, the purpose of this document is to use it as a local government when sending a notification of disposition to the people in the local digitalization, so we have a system to provide information to all municipalities, so we have already contacted all municipalities.

In addition, we have made it known to the relevant ministries and agencies, and we have received detailed inquiries from several ministries and agencies. For example, we have received many inquiries from local agencies and organization below, asking for the original file to be made known to them. It is now steadily spreading.

I would like to review a little, but I would like to briefly introduce the background and purpose once again. As you can see above, the main purpose is to disclose a common idea and a little bit of information to overcome Issue.

And as you can see below, this time, first of all, in the short term, in a sense, it was intended to provide specific examples of what can be dealt with with relatively low hurdles. This is to help solve problems related to daily digitalization, and we would like to advance digitalization such as notification of disposition.

As stated, the inbound application is being made online and digitalization is being made, but we were considering it based on the awareness that many parts of the outbound application are still being made on paper by the side that sends the notification of disposition from public office.

In addition, the relevant ministries and agencies have announced that they will send emails, use existing systems, and make it online, but there are many plans to respond after this fiscal year, so we have compiled this information for your reference.

Regarding the content, today, due to time constraints, we will only be providing an overview, but the main text is a table of contents. Starting with the background, the final notification does not necessarily need to be returned as a notification of disposition, but the notification is also made in a document for reference.

I would like to briefly introduce the contents. First of all, I will skip to the purpose. At the bottom, there is the "Interpretation of the Ordinance of the Competent Ministry." As I explained last time, each ministry and agency has created an ordinance of the competent ministry based on the digital method, and in the ordinance, there are regulations such as E-Certificate and notification of disposition by electronic data processing organization.

However, the way of writing is slightly different depending on each ministry and agency, and the definition is not always unified. Due to that, the problem was that the way of treating local local government, for example, E-Certificate, was slightly unclear.

To be specific, for example, there are e-signatures that can be used in the ordinance of the competent ministry or the public notice below it, and there are enumerated ordinances of the competent ministry that clearly indicate the type of E-Certificate. Among them, there are some that cannot read the LGPKI e-signature used by a local local government when typing a certificate of responsibility. This time, in this basic concept, for example, when a local local government sends a notice of disposition, it is possible for the governor or the director of the bureau to type an e-signature on behalf of the official seal, and it is interpreted that such things can be used.

However, in the future, I believe there will be a trend to make the ordinance of the competent ministries clean, so if necessary, we are further considering calling on the relevant ministries and agencies to "fix it at this time."

Next, I would like to talk about short-term implementation methods. How can I do what I am doing on paper now? I will use an existing system, such as e-Gov, or Mynaportal has a notification function. And security in private sector uses secured online storage and so on. I will summarize them in the text on a case-by-case basis.

The third point is to use an electronic signature. This does not mean that you should affix an electronic signature instead of an official seal. Official seals are also omitted. In light of the necessity, it is written in an easy-to-understand manner that you should affix an electronic signature if you need the integrity of a document or the ability to trace it.

In addition, regarding electronic signatures that can be used, it is written that GPKI can be used in organization of the country, LGPKI can be used in Mr. local government, and other electronic signatures in Electronic Signatures in Global and National Commerce Act can be used. However, as stated in the note at the bottom, it is pointed out that in GPKI and LGPKI, E-Certificate's signature validation may not work well with AcrobatReader by Adobe, so it is also written that it is supported there.

I will go next because I do not have time. Now, what should I actually think about? In a flowchart, it is a notification of disposition based on an application. Do you have an existing system? Is the number of processed cases large or small? Then, you can use each of these in an easy-to-understand manner. In addition, it is also important to ensure reliability. For example, when using an existing system, the reliability is guaranteed on the existing system side. In that case, it is also written that such points should be noted.

In addition, when sending an e-mail, there are methods such as DKIM and S/MIME that use E-Certificate to send a reliable e-mail to the other party. However, if this is not the case, as was the case last time, it is written that attention should be paid to so-called PPAP in which the file to which the password was applied and the password should not be sent through the same route.

In addition, the relationship between the expiration date is also a frequently asked question, so I have summarized it this time. To put it briefly, it is often asked what happens if the expiration date of the electronic signature attached to the permission expires first. Of course, this is premised on the expiration date of the permission. In that case, if the expiration date of the E-Certificate expires first, for example, you can combine time stamps and type it again, or type it again. This is an easy-to-understand example.

In addition, the relationship between the time of arrival is also a story that is often heard when paper is replaced, and this is also defined in various ways in the digital method. For example, in Pattern B, when online storage is used, if a log is left in which a notification e-mail or a notification is received at the time of downloading by the other party, it means that it has entered the other party's territory and is in a state where the other party can know it, and this is the time of arrival. This idea is summarized in an easy-to-understand manner.

However, in the case of e-mail, it is possible to confirm the opening of the package by using S/MIME, but it is usually difficult to do so. In that case, for example, it would be better to consider asking for a reply or checking that the package has been viewed online. This is also what I have summarized.

Finally, I would like to remind you that there will be no change in official documents even if they are replaced with digital ones, and I would like to ask you to set an appropriate retention period.

In relation to the final notification, even if the notification is not based on legal provisions and ends in acceptance, when notifying that the notification has been accepted, the content is to similarly consider digital completion and make a digitalization for that as well.

Finally, I would like to make a simple analogy to the actual text. It is like this, and each of the sentences I explained earlier is written in considerable detail. The relevant provisions are also organized again this time, for example, the Administrative Procedure Act, the digital method, and extracts from other related documents can be referred to together in an easy-to-understand manner.

In addition, I have attached a set of Q & amp; As this time. For example, in Question 3 here, if you have an official seal, do you have to sign your electronic signature when you make a digitalization? In response to this question, I have summarized this way of thinking. In addition, in Question 5 on the next page, how to notify your password when you use online storage, etc., I have summarized in an easy-to-understand manner that it is dangerous to send it via the same route as before, and that you should take appropriate measures by referring to these standards. I hope you will actually be able to work while referring to this Q & amp; A. I have attached a flowchart that I briefly introduced earlier at the end.

So, I think this is the first step to summarize what can be done, so if necessary in the future, I would like to consider increasing the content in an easy-to-understand manner or making revisions while carefully listening to Mr. local government's requests.
That's all for the explanation.

Vice-Chairperson: If you have any questions or opinions about the explanation I just gave, please let me know.
Then, let's go with Mr. Masushima, Managing Director Iwamura and Mr. Ochiai. Please.

Mr. Masashima: In the digitalization, there are many stories that I don't know how to do, and how to develop the region in this area was originally a very important issue when I made this plan. It is very grateful that it will expand by carefully guiding us in this way.

However, as you said at the end, I believe that this includes updating and correcting the system based on feedback, so I would be grateful if you could do that and give the highest priority to advancing the system in a flexible manner.
That's all.

Vice-Chairperson: brush up. Thank you very much.

Then, Managing Director Iwamura, please.

Member of Iwamura: Thank you, .

I would like to thank you very much for your detailed explanation of our efforts toward end-to-end digital completion.

Digital completion is extremely important. Keidanren received 780 requests regarding the so-called review of regulations on paper and in-person processes, and compiled 87 recommendations. I understand that this is an expression of expectations for digital consultation.

On the other hand, although the schedule was formulated at the end of last year, digital completion is still in the middle of the road, and we have received many inquiries from companies that have made requests, such as "What has become of our requests?" and "When will the procedures be computerized after all?" In fact, Keidanren has confirmed the progress of the implementation of the recommendations, and I believe that the current progress rate is about 30% of the total.

The remaining intensive reform period is one year. First of all, I would like to emphasize that I would like digital completion, the Issue in front of us, to be firmly realized, and that I would like you to steadily advance your response.

In addition, even if the law is revised on time, regulations on paper and in-person processes will not be realized unless technologies that actually substitute for digital completion are utilized. In order for the technologies listed in Technology Map and the Technology Catalog to be actually utilized, I would like to see the ministries and agencies concerned create a mechanism in which they have no choice but to incorporate the listed technologies, and realize a true digital completion without inserting a single sheet of paper. Thank you very much.

That's all.

Vice-Chairperson: . I really hope so.

What do you think, Mr. Ochiai?

Ochiai Member: Thank you very much. I think it is a very wonderful summary.
The first one is that Dr. Masushima said that it is very important to keep updating.

Second, I think this initiative itself is really excellent, so I think it is important to steadily spread awareness, including to people in local government. I think the content was good, so I would like to see it further advanced, leading to a steady increase in the ratio.

The third point is that the part related to the notice of disposition was particularly large in Issue. On the other hand, I believe that there are still some procedures other than the notice of disposition that remain without digitalization. In relation to such procedures, I believe that there are some parts that are considered this time and can be used as a reference. I am not sure if a document will be created, but I would like to see the results of this digitalization in general shared where possible.

That's all.

Vice-Chairperson: . That's really true. In short, it's scalability. I can expand my experience here as much as I want. Thank you very much.

Councilor Yamano: Thank you very much, , I would like to make a few comments, but you are absolutely right. The basic idea summarized this time is also to summarize in an easy-to-understand manner how to make a digitalization when sending a notice of disposition, and how you can do this by using existing services and the system already in operation by the government. This is the first step for those who are still doing it on paper, or rather for beginners.

Of course, this is recognition that it shows one means to advance digitalization in the true sense of end-to-end, so as you pointed out, various procedures remain, and there are also difficult essential Issue that cannot be solved by this. In that sense, the use of technology maps and new technologies is being worked on at the same time, so I believe that this basic idea should be widely used as one of the tools, not only by the Digi-Agency but also by related ministries and agencies, and it should be one of the tools in the process of promoting the whole government as one, but I believe that this should be continued by all ministries and agencies. We will continue to consider our response. Thank you.

Vice-Chairperson: .

Ochiai Member: Thank you very much. I look forward to working with you.

Vice-Chairperson: , thank you very much for your active discussion today.

However, the documents issued by public office have also changed. In the past, I used to preach from a superior point of view, but in this paper, I thought it was good that I was doing my best to listen to the business of the Emperor, so I have been reading them for a long time.

Councilor Yamano: Thank you very much, That's right. Some people say that it is easy to use just by summarizing the relevant articles, or that we will leave it as it is.

Vice-Chairperson: Rowers, so I would like to say that the text collection of reference materials, or rather, the document collection, is very useful. I thought it was very good.

Councilor Yamano: Thank you very much, . In that sense, I would like to continue to make it known.

Vice-Chairperson: That's really true. Thank you very much.

Then, I would like to stop today's discussion at this point. Although you have been busy all this time and have participated from the beginning, Parliamentary Senior Vice-Minister Okushi, I would like to ask you a few words.

Senior Vice-Minister for Digital Okushi: Thank you very much for your active discussions today.

The first theme was base registry for companies and institutional Issue, and the first was institutional design related to information sharing. We would like to accelerate detailed design in close cooperation with the Personal Information Protection Commission Secretariat.

Second, in relation to corporate information other than registration, the Japan Finance Corporation participated in the meeting to confirm the needs for permission information. We will continue to examine the system based on the possibility of expansion.

Third, as an issue related to base registry for companies, we also discussed the response policies related to business offices and sole proprietorships. Since the Diet and other bodies are actively discussing the issue of sole proprietorships, we would like to summarize the response policies while closely examining each use cases.

The second is the basic concept of digitalization, such as the notification of disposition, which was formulated based on the discussions at the Working Group in February this year, as we have just announced. We hope that it will be utilized in the actual work of related public authorities in the future, thereby further advancing end-to-end digital completion from the application to the notification of disposition.

That's all. Thank you very much for your time today. We look forward to your continued support.

Vice-Chairperson: .

Then, I would like to ask for an administrative contact and explanation from the office.

Secretariat (Okumura): We will be guided by the Secretariat of . The next meeting of the Working Group is scheduled for Wednesday, May 17 at 1:00 p.m. Thank you very much.

As for today's agenda, if you do not have any objections to the direction of the design of the information-sharing system in Agenda 1, we would like to keep it closed to the public. For the other parts, we would like to prepare the minutes later and disclose them after everyone has confirmed them.

In addition, with regard to the treatment of today's materials, we would like to disclose them on the website of the Digiri administrative investigation Association, except for the materials on the direction of design and some materials on issues related to base registry for companies in Agenda 1.

Thank you very much for joining us today.

That's all.

Vice-Chairperson: I would now like to conclude the twentieth session of the Conference. Thank you very much.