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Disclosure of information

Under the Act on Access to Information Held by Administrative Organs (Act No. 42 of 1999), anyone can request the disclosure of administrative documents held by Digital Agency.
In principle, administrative documents requested for disclosure will be disclosed, except for non-disclosure information stipulated by law.

1. Information Disclosure Window / Administrative Document File Management Register

  • Information Disclosure Desk: Digital Agency Information Disclosure Officer
  • Address: Tokyo Garden Terrace Kioi-cho 20th Floor, 1-3 Kioi-cho, Chiyoda-ku, Tokyo 102-0094
  • Phone: 03 4477 6775
  • Email: jyouhoukoukai _ atmark _ digital. go. jp
    *"@" is indicated as " _ atmark _ " to prevent spam mail.
    When you send an email, please change " _ atmark _ " to "@" (one byte).

* Various inquiries regarding information disclosure are also accepted at the above.

2. Reception hours for disclosure requests at the counter

From 9:30 to 17:00 on days other than administrative holidays
(except between noon and 13:00)
*Visitors are required to register to enter the museum by the day before due to the government office management.
If you are visiting Digital Agency for viewing, etc., please contact the person in charge in advance by e-mail about the time of your visit, etc.

3. Acceptance of disclosure requests by mail

Please send it by mail to the address of the above public counter. Requests by facsimile or e-mail are not accepted.

4. Disclosure Request Form and Examples

Request for Disclosure of Administrative Documents

Used to request disclosure first.

Application for Method, etc. of Disclosure of Administrative Documents

After disclosure is decided, it is used when making a proposal on the method of implementation of disclosure.

(When a copy is requested to be sent at the time of disclosure request)

Application for Further Disclosure of Administrative Documents

To be used when requesting the implementation of disclosure again after having received the implementation of disclosure once.

Application for Reduction (Exemption) of Disclosure Implementation Fee

It is used when applying for a fee reduction or exemption in the implementation of disclosure.

5. Payment of Disclosure Request Fee

The disclosure request fee is 300 yen per administrative document related to the disclosure request.
Disclosure request fees are collected only by revenue stamps. Whether you send a disclosure request by mail or submit it directly to the counter, be sure to attach a revenue stamp equivalent to 300 yen per request.

6. Search of administrative document file management books

You can search the administrative document file management book of Digital Agency from the administrative document file management book of each administrative organ of the country. Please use it to specify the administrative document you request, etc.

7. Examination Standards for Information Disclosure in Digital Agency

8. Procedures after making a disclosure request

When a disclosure request is received, a decision on disclosure or non-disclosure is made within 30 days in principle, and the requester is notified in writing.
If a decision has been made to disclose administrative documents, the administrative documents may be disclosed by attaching a revenue stamp for the prescribed fee to the application for disclosure of administrative documents and submitting it to the Digital Agency Information Disclosure Office.
If there is a decision of non-disclosure, you can make a request for examination to the Prime Minister according to the regulations of Administrative Complaint Review Act.

9. Payment of Disclosure Implementation Fee

When implementing disclosure, a disclosure implementation fee is required in addition to the disclosure request fee (Disclosure Implementation Fee List). However, until the total amount of the disclosure implementation fee reaches 300 yen per administrative document to be disclosed, it will be free of charge, and if it exceeds 300 yen, the amount will be the total amount of the disclosure implementation fee minus 300 yen.

Disclosure implementation fees will be collected using revenue stamps only. Whether you mail an application for disclosure implementation methods, etc. or submit it directly to the department, be sure to attach a revenue stamp equivalent to the prescribed fee.

For the amount of the disclosure implementation fee, please refer to Appendix 1 (PDF / 99 kb) of the Order for Enforcement of the Act on Access to Information Held by Administrative Organs (Cabinet Order No. 41 of 2000).

10. Inspection of reports on gifts, etc. by Digital Agency staff

Pursuant to the provisions of Article 9, Paragraph (2) of the National Public Service Ethic Law, etc., a copy of a report on gifts, etc. by an Digital Agency Employee exceeding 20000 yen per case may be viewed.
The details of the viewing are as follows.

Request for access and method

The viewer will request viewing by entering (I) name, (ii) address, (iii) phone number, (iv) e-mail address, and (v) the period covered by the report on gifts, etc. that he / she wishes to view in the e-mail listed in the contact information below.
The viewer shall receive the report on gifts, etc. (PDF file) sent from the person in charge of Digital Agency to the e-mail address of the viewer, browse it, and delete it promptly after finishing browsing.

Points of Attention Regarding Inspection Procedures Using the Internet

  1. Browsing procedures using the Internet are premised on having a telephone number and e-mail address that can be contacted and being able to receive PDF files.
  2. If a deficiency is found in the content of the request for viewing, the contact information provided in the e-mail will be contacted and the information will be made available for viewing.

If it is difficult to browse through the Internet, you can browse through the following procedures.

  1. Reading Location
    Meeting Room in Digital Agency: Tokyo Garden Terrace Kioi-cho 19th Floor, 1-3 Kioi-cho, Chiyoda-ku
  2. Date and time of inspection
    Monday to Friday
    (excluding holidays prescribed in the Act on National Holidays and the year-end and New Year holidays)
    10:00 to 17:00
    (Except from noon to 13:00. The deadline for acceptance is 16:30.)
  3. Inspection procedures and methods
    • Viewers shall enter their name, address, phone number, the period covered by the report of gifts, etc. they wish to view, etc. in the record book of viewers of reports of gifts, etc., and view them.
    • After viewing, please return the report on gifts, etc. to the person in charge.
  4. Notes
    • Reports on gifts, etc. cannot be taken out of the viewing area.
    • Please treat the Report of Gifts, etc. with respect and avoid any damage, defacement, or additions.
    • Please note that Director, which is in charge of personnel affairs, etc., may suspend or prohibit access by persons who violate the above acts.

Contact

  • Contact: Person in charge of reading reports on gifts, etc. from Digital Agency
  • Address: Tokyo Garden Terrace Kioi-cho 19th Floor, 1-3 Kioi-cho, Chiyoda-ku, Tokyo 102-0094 - Phone: 03-4477-6775
  • Email: zouyotoueturan _ atmark _ digital. go. jp
  • *"@" is indicated as " _ atmark _ " to prevent spam mail.
    • When you send an email, please change " _ atmark _ " to "@" (one byte).

*Visitors are required to register to enter the museum by the day before due to the government office management.
If you come to Digital Agency for viewing, etc., please inform the person in charge of the time of your visit by email in advance.

11. Information Disclosure Related Information

Provides links to related information.