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Information Disclosure

Under the Act on Access to Information Held by the State of public authorities (Act No. 42 of 1999), anyone may request disclosure of administrative documents held by the state of Digital Agency.
In principle, administrative documents requested for disclosure will be disclosed, except for non-disclosure information prescribed by law.

1. Information Disclosure Window and Administrative Document File Management Register Viewing Location

Information Disclosure Representative: Digital Agency Information Disclosure Officer
Address: Tokyo Garden Terrace Kioi-cho 20th Floor, 1-3 Kioi-cho, Chiyoda-ku, Tokyo 102-0094
Tel: 03 4477 6775
Email: jyouhoukoukai _ atmark _ digital. go. jp
*To prevent spam mail, "@" is displayed as " _ atmark _ ".
When you send an email, please change " _ atmark _ " to "@" (one byte).

* Various inquiries regarding information disclosure are also accepted at the above.

2. Hours for accepting disclosure requests at the counter

From 9:30 am to 5:00 pm on all days except holidays in public authorities
(Excluding the period from noon to 13:00)
*Visitors are required to register to enter the Museum no later than the day before due to administrative reasons.
If you are visiting Digital Agency for viewing, etc., please contact the person in charge in advance by email with the time of your visit, etc.

3. Acceptance of disclosure requests by mail

Please mail it to the address of the above public contact. Requests by facsimile or e-mail are not accepted.

4. Disclosure Request Form and Description Examples

Request for Disclosure of Administrative Documents

It is used to initially request disclosure.
(Word:60KB) (PDF:50KB) Description Example (PDF:127KB)

Application for Implementation Methods, etc. for Disclosure of Administrative Documents

Used when making a request for disclosure methods, etc. after disclosure has been decided.
(Word:39KB) (PDF:77KB) Explanatory Matters on Disclosure Implementation Methods, etc. (PDF:135KB)

(Cases in which a copy is desired to be sent at the time of disclosure request)
(Word:32KB) (PDF:36KB)

Request for Further Disclosure of Administrative Documents

Used when requesting the implementation of disclosure again after receiving the implementation of disclosure once.
(Word:58KB) (PDF:36KB)

Application for Reduction (Exemption) of Disclosure Implementation Fee

Used when applying for a reduction or exemption of fees for implementation of disclosure.
(Word:57KB) (PDF:40KB)

5. Payment of the Disclosure Request Fee

The disclosure request fee is 300 yen per administrative document related to the disclosure request.
The disclosure request fee will be collected only by revenue stamp. Whether you send a disclosure request by mail or submit it directly to the counter, please be sure to attach a revenue stamp worth 300 yen per request.

6. Search of the Administrative Document File Management Register

You can search the Administrative Document File Management Register of public authorities from the Administrative Document File Management Register of each Digital Agency of the country. Please use it to specify the administrative documents to be requested.
Retrieval of Administrative Document File Management Books (e-Gov)

7. Procedures after making a disclosure request

When a disclosure request is received, in principle, a decision on disclosure or non-disclosure is made within 30 days, and the requester is notified in writing.
If a decision to disclose has been made, it is possible to receive disclosure by attaching the prescribed fee to the Application for Implementation Methods, etc. of Disclosure of Administrative Documents with a revenue stamp and submitting it to the Digital Agency Information Disclosure Window.
If a decision of non-disclosure is made, a request for administrative review may be made to a Prime Minister pursuant to the provisions of the Administrative Appeal Act.

8. Payment of the Disclosure Implementation Fee

When implementing disclosure, a Disclosure Implementation Fee is required in addition to the Disclosure Request Fee (List of Disclosure Implementation Fees); provided, however, that until the total amount of the Disclosure Implementation Fee reaches 300 yen per administrative document to be disclosed, it will be free of charge, and when the amount exceeds 300 yen, the amount obtained by subtracting 300 yen from the total amount of the Disclosure Implementation Fee will be applied.

The disclosure implementation fee will be collected only with a revenue stamp. Whether you mail the Application for Disclosure Implementation Methods, etc. or submit it directly to the department, be sure to attach a revenue stamp equivalent to the prescribed fee.

For the amount of the Disclosure Implementation Fee, please refer to public authorities Appendix 1 (PDF / 99 kb) of the Order for Enforcement of the Act on Access to Information Held by (Cabinet Order No. 41 of 2000).

9. Access to reports on gifts, etc. by Digital Agency Employees

Pursuant to the provisions of Article 9, Paragraph (2) of the National Public Service Ethic Law, etc., a copy of the Report on Gifts, etc. by an Digital Agency Employee exceeding 20000 yen per case may be viewed.
Details of access are as follows.

Request for Access and Method

The viewer will request access by entering (I) name, (ii) address, (iii) phone number, (iv) e-mail address, and (v) the period covered by the report on gifts, etc. that he / she wishes to view in the e-mail listed in the contact information below.
Visitors are requested to receive and view the Report on Gifts, etc. (PDF file) sent from the Digital Agency Representative to the email address of the visitor, and to delete it promptly after the viewing is completed.

Points of Attention Regarding Access Procedures Using the Internet

  1. Procedures for viewing via the Internet are premised on having a contactable phone number and email address and being able to receive PDF files.
  2. If any deficiency is found in the content of the request for viewing, the information will be made available for viewing after referring to the contact information listed in the e-mail.

If it is difficult to browse through the Internet, you can browse through the following procedures.

  1. Location
    Digital Agency Conference Room: Tokyo Garden Terrace Kioi-cho 19th Floor, 1-3 Kioi-cho, Chiyoda-ku, Tokyo
  2. Date and time of access
    Monday to Friday
    (excluding holidays prescribed in the Act on National Holidays and the year-end and New Year holidays)
    10:00 to 17:00
    (Excluding the period from noon to 1 pm. The deadline for acceptance is 16:30.)
  3. Procedures and Methods for Access
    • Viewers shall enter their name, address, telephone number, the period covered by the report on gifts, etc. they wish to view, etc. in the Record of Viewers of Reports on Gifts, etc., and view them.
    • After completion of viewing, please return the Gift Report to the person in charge.
  4. Precautions
    • Reports on gifts, etc. may not be taken out of the viewing location.
    • The Report of Gifts, etc. should be handled carefully and should not be damaged, defaced, or modified.
    • Please note that the Counselor in charge of personnel affairs, etc., may suspend access or prohibit access to persons who violate the above acts.

Contact
Digital Agency Person in charge of viewing reports on gifts, etc.
Address: Tokyo Garden Terrace Kioi-cho 19th Floor, 1-3 Kioi-cho, Chiyoda-ku, Tokyo 102-0094
Tel: 03 4477 6775
Email: zouyotoueturan _ atmark _ digital. go. jp
*To prevent spam mail, "@" is displayed as " _ atmark _ ".
When you send an email, please change " _ atmark _ " to "@" (one byte).

*Visitors are required to register to enter the Museum no later than the day before due to administrative reasons.
If you are visiting Digital Agency for viewing, etc., please contact the person in charge in advance by email with the time of your visit, etc.

10. Information Disclosure Related Information

It provides links to relevant information.
Information Disclosure System (Ministry of Internal Affairs and Communications website)
Public Records Management System (Cabinet Office Website)
Information Disclosure and personal data Protection Reports and Judgments Database (Ministry of Internal Affairs and Communications website)
Information Disclosure and personal data Protection Review Board (Ministry of Internal Affairs and Communications website)