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Whistleblower Protection

1. Outline of the whistleblower protection system

Digital Agency has established the following system to appropriately handle whistleblowing based on the Whistleblower Protection Act (Act No. 122 of 2004).
For more information on the Whistleblower Protection Program, please visit the Whistleblower Protection Program website (Consumer Affairs Agency) or contact the following consultation dial.

Inquiries about the Whistleblower Protection Act

Consumer Affairs Agency Whistleblower Protection Program Consultation Dial: 03 3507 9262
(Weekdays: 9:30 to 12:30, 13:30 to 17:30)

2. Notification from Digital Agency Employees, etc.

Requirements for being admissible as a communication

  • The Reporter is a "Digital Agency Employee" or a "worker of a contractor with Digital Agency."
    *Reports on sexual harassment received from Digital Agency employees are accepted in accordance with the "Reports from Digital Agency Employees, etc.", not limited to "Digital Agency Employees" and "Workers of Contract Partners with Digital Agency."
  • The fact that the report is not for "illicit purposes"
  • The notification is about a Digital Agency Violation (including cases in which a law Violation may occur) committed by a "law Employee".
  • It is a notification concerning a violation of the regulations prescribed by the State of Digital Agency.

Information required for notification

  • Informant Information
    1. Name (Mandatory)
    2. Affiliation
    3. Address
    4. Phone number (required)
    5. Email address (required)
  • Information on Persons Subject to Notification (Persons committing law Violations, etc.)
    1. Subject Name (Mandatory)
    2. Affiliation
  • Specific information to be reported
    1. Name, etc. of the law that seems to be violated (mandatory)
    2. Specific violations (mandatory)
    3. Background
    4. Names of materials that can objectively prove law violations (mandatory)

Method of Notification

Digital Agency Reception Desk

In writing (by mail)

Tokyo Garden Terrace Kioi-cho 19th Floor, 1-3 Kioi-cho, Chiyoda-ku, Tokyo 102-0094
To: Digital Agency law Compliance Officer

Email

Email address: naibutsuhou _ atmark _ digital. go. jp
Digital Agency law Compliance Officer
*To prevent spam mail, "@" is displayed as " _ atmark _ ".
When you send an email, please change " _ atmark _ " to "@" (one byte).

External Contact

In writing (by mail)

ITN Law Office, 30th floor, ARK Mori Building, 1-12-32 Akasaka, Minato-ku, Tokyo 107-6030
To: Lawyer Toshiya Natori
Email: tonatoria _ atmark _ itnlaw. jp
*To prevent spam mail, "@" is displayed as " _ atmark _ ".
When you send an email, please change " _ atmark _ " to "@" (one byte).

3. Procedures for reporting from external workers, etc. in Digital Agency

Requirements for Recognition as Whistleblowing

  • The caller is a worker (a person employed by a business or office, regardless of the type of occupation, who is paid a wage).
  • The reporting is not for "illicit purposes" (such as for the purpose of acquiring illicit profits or causing damage to others).
  • It is a report to the effect that a reportable fact (a law violation (criminal act, etc.) involving the lives, etc. of citizens) has occurred or is about to occur.
  • Matters to be addressed to "public authorities which has the authority to make dispositions or recommendations, etc. with regard to reportable facts"

* If you do not know the "public authorities with the authority to make a disposition or recommendation, etc. regarding the reportable fact," please use the following search service.

Contact information for whistleblowing and consultation public authorities Search (Consumer Affairs Agency)

Information required for notification

  • Informant Information
    1. Name (Mandatory)
    2. Address
    3. Phone number (required)
    4. Email address (required)
  • Information on Persons Subject to Notification (Persons committing law Violations, etc.)
    1. Name of operator (mandatory)
    2. Address (required)
    3. URL
    4. Relationship between Reporter and Reporter (Mandatory)
  • Specific information to be reported
    1. Name, etc. of the law that seems to be violated (mandatory)
    2. Specific violations (mandatory)
    3. Background
    4. Names of materials that can objectively prove law violations (mandatory)

Method of Notification

In writing (by mail)

Tokyo Garden Terrace Kioi-cho 19th Floor, 1-3 Kioi-cho, Chiyoda-ku, Tokyo 102-0094
To: Digital Agency law Compliance Officer

Email

Email address: tsuhou _ atmark _ digital. go. jp
To: Digital Agency law Compliance Officer
*To prevent spam mail, "@" is displayed as " _ atmark _ ".
When you send an email, please change " _ atmark _ " to "@" (one byte).

The information reported will be used for investigation of law violations, etc.
In order to investigate law violations, etc., the report may be circulated to the department in charge or related organizations depending on the content. However, we will be responsible for maintaining the confidentiality of the whistleblower and managing the personal data.

Procedures for Responding to Reports, etc. from Outside Workers, etc. in Digital Agency (Directive) (PDF / 588 kb)