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9th meeting of the Digital Agency Compliance Committee

Digital Agency will be the control tower for the formation of a digital society aimed at realizing the sustainable and healthy development of the Japanese economy and the happy lives of its people. The expectations of the people of Digital Agency are extremely high, and Digital Agency has an extremely heavy responsibility.

At today's meeting, lively discussions and exchanges of views were held on matters such as "disciplinary action against employees and recurrence prevention measures" and "compliance training".

The results of today's discussions will be fully reflected in the formulation of various norms and rules in Digital Agency.

Overview

  • Date and time: Friday, April 9, 2025 (2025) from 10:00 to 11:45
  • Location: Meeting Room N-1, 16th Floor, Digital Agency

Committee member

(In the order of the Japanese syllabary, honorific titles are omitted)

Member

Toshiya Natori (Attorney Partner, ITN Law Office): Chairman
Koichi Endo (Adviser, Digital Agency)
Toru Kajikawa (Representative Member and Chairman, Taiyo LLC)
Jiro Kokuryo, Professor at Faculty of policy management, Keio University
Akihiko Shiba (Attorney, Shiba & Tanaka Management Law Office)
Keiko Fujimori (Representative Director, ASIMOV Robotics Corporation / Certified Public Accountant)

Material

Related policy

Summary of the meeting

Proceedings

  • Disciplinary Action and Recurrence Prevention Measures for Employees
  • Compliance Training
  • Other

Summary of proceedings

After the secretariat explained the proceedings, each member made the following comments.

Disciplinary Action and Recurrence Prevention Measures for Employees

  • In the private sector, I think that there are similar cases that have been punished more severely, but what kind of judgment was used to decide the details of the punishment?
    (Statement from the secretariat that "the decision was made after comprehensive consideration, including daily work attitudes and responses after illegal acts, while referring to National Personnel Authority's' Guidelines for Disciplinary Action' and similar cases in the past")
  • What was the reason for not being able to grasp the illegal receipt for two years?
    (Statement from the secretariat: "Although the staff member's superiors, etc. were aware that the staff member was mainly conducting telework, it was not possible to ascertain that the staff member had made a false report to the person in charge of commuting allowances, and the person in charge had also paid based on the staff member's report. We would like to prevent a recurrence by thoroughly ascertaining the actual situation of work.")
  • Shouldn't the system of human confirmation be eliminated as much as possible by linking attendance management with terminal location information, etc.?
  • In recent years, when living at two bases and working vacation are recommended, it may be necessary to consider how "commuting allowances" should be.
  • Considering the fact that there are many transfers in public officer and that people coming from the private sector receive training from their respective companies, it may be necessary to restrict them to some extent by regulations.
  • This kind of illegal receiving is not a problem that can be dealt with by training, and it is necessary to control it or impose severe punishment when it occurs.
  • Instead of having them work as part-time staff, shouldn't a "performance-based outsourcing" work style be considered as an option?

Compliance Training

  • I hope that all employees will take the necessary training, such as directly calling on those who have not taken it to do so.

Other

About the Digital Marketplace Release
  • There is a concern that the staff of the Digital Agency may recommend the products, etc. of the companies with which they are concurrently engaged. Are measures being considered?
    (Comment from the secretariat: "In addition to ensuring transparency by selecting companies that meet certain criteria, we are working to maintain competitiveness by increasing the number of target companies, and we recognize that arbitrariness can be eliminated.")
  • It is necessary to consider not only the technology but also the price, and it is also necessary to check the security so that products containing problematic items are not provided.
    (Comment from the Secretariat: "There is a mechanism that allows us to determine prices by requesting quotations on an individual basis. As for security, in principle, we will procure SW registered with ISMAP (Security Assessment System for Government Information Systems) and treat it in accordance with each Ministry's IT Procurement Agreement.")
Participation in Procurement of Digital Agency by Concurrent Business Operators

(Explanation from the secretariat that "Thorough measures have been taken to prevent potential conflicts of interest by requiring prior reporting when there is a possibility of engaging in Digital Agency procurement in the position of a subsidiary company")

  • There should be no external suspicion.
  • In order to increase transparency, we believe it is necessary to establish a system to have part-time workers self-report.
Status of whistleblowing, etc.

(Explanation by the secretariat that "the number of cases received," "the number of cases received," "the number of cases for which investigations have been completed," and "the number of cases for which corrective measures, etc. have been taken" for each fiscal year will be posted on the Digital Agency website)

  • If a report is accepted but not accepted, it is better to note the reason, such as "the other party withdrew it".

Digital Agency will continue to investigate the opinions of the Compliance Committee members on each agenda item and points for improvement.

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