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Digital Agency Compliance Committee (4th meeting)

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Digital Agency will be the control tower for the formation of a digital society aimed at realizing the sustainable and healthy development of the Japanese economy and the happy lives of its people. The expectations of the people of Digital Agency are extremely high, and Digital Agency has an extremely heavy responsibility.

In order for Digital Agency to fulfill its responsibilities and meet the expectations of the people, all persons working in Digital Agency are required to act creatively and autonomously while making full use of their expertise and skills. On the other hand, in Digital Agency, illegal or inappropriate administrative processing related to duties must never be carried out, thereby betraying the expectations of the people or arousing their suspicions.

Therefore, the Compliance Committee, which consists of external lawyers, certified public accountants, etc., has been established in Digital Agency and holds meetings as needed or on a regular basis.

At today's meeting, there was a lively discussion and exchange of views on the status of submission of written pledges, plans to conduct training this year, etc.

The results of today's discussions will be fully reflected in the formulation of various norms and rules in Digital Agency.

Overview

  • Date: Friday, July 22, 2022 (2022), from 13:00 to 14:30
  • Location: Shared meeting room in Digital Agency

Committee member

(In the order of the Japanese syllabary, honorific titles are omitted)

Member

  • Toshiya Natori (Attorney Partner, ITN Law Office): Chairman
  • Koichi Endo (Consultant, Digital Agency)
  • Toru Kajikawa (Representative Member and Chairman, Taiyo LLC)
  • Jiro Kokuryo (Professor, Faculty of Policy Studies, Keio University)
  • Akihiko Shiba (Attorney, Shiba & Tanaka Management Law Office)
  • Keiko Fujimori (Representative Director, ASIMOV Robotics Corporation / Certified Public Accountant)

Material

Related policy

Summary of the meeting

Proceedings

  • Progress of Various Compliance-Related Initiatives
  • Implementation plan for compliance training for employees in FY 2022
  • Other

Summary of proceedings

After the Secretariat explained the contents of each agenda item, a discussion was held. The main opinions expressed were as follows:

Progress of Various Compliance-Related Initiatives

  • It should be ensured that necessary information gathering and information exchange are not impeded, or there is difficulty in doing it, or that necessary work cannot be done due to barriers, by rules for bidding restrictions such as exemptions. So far, such a situation has not been grasped, but we would like to continue to pay close attention to the situation.
  • In cases where it is difficult to make a decision on the rules for bidding restrictions, it is important to accumulate information and to make sure that the consultation desk is well known, so please take good care of it.
  • From the point of view of completing a good project, I think it is important to check not only whether the rules of bidding restrictions are followed at the start, but also whether the specifications are insufficient or the project objectives have not been achieved.
  • The bidding restriction rule was introduced after considerable discussion when Digital Agency was inaugurated last year. However, as stated by each member of the Committee today, there are concerns that the rule may not reflect the useful knowledge of the private sector and may not attract people from the private sector to Digital Agency. It is necessary to continue to carefully monitor the actual situation of the operation.
  • From the viewpoint of compliance, it is extremely important to ensure the effectiveness of the whistle-blowing system. GOJ requests USG to make sure that all employees are fully aware of the fact that they will not suffer any disadvantages by making whistle-blowing, as well as specific whistle-blowing destinations and methods.
  • The Government of Japan requests the Government of the United States to promote efforts related to whistle-blowing in order to enable the self-purification of the organization.

Implementation plan for compliance training for employees in FY 2022

  • With regard to online training, it should be possible to understand how many staff members actually watched and listened to it, and this should be reflected in the next and subsequent training plans.
  • As for the content of the training, I think that it is particularly desirable for employees from private companies who have not worked at government offices to receive the training. Therefore, I would like you to grasp how many employees from the private sector are taking the training and make use of it in the future.
  • In some cases, it may be necessary to exchange information with private companies. However, when holding a dinner meeting, please do so appropriately, paying sufficient attention to the cost burden.

Other

(The secretariat introduced the progress and issues in organizational building in the more than 10 months since the inauguration of Digital Agency, and reform initiatives based on them)

  • I believe that there were reports that a considerable number of staff had left their jobs at the end of the fiscal year, but I was a little relieved to learn that, in fact, only two staff had left their jobs before their contracts expired. I believe that public relations and responses to the media should be conducted appropriately and appropriately.
  • I think that the initiative to award individuals who are practicing Digital Agency values, etc. is a good initiative that can be expected to be effective from the viewpoint of compliance.
  • In order to ensure thorough compliance, shouldn't we consider how procurement should be in line with agile development?
  • It seems that the results of last year's organization survey were not necessarily good, but in light of the issues that emerged there, I would like to commend the NPA for promoting various initiatives, such as holding online meetings with the participation of all employees, including political affairs, and regularly holding one on-one dialogues between superiors and subordinates, and I would like the NPA to continue to do its best.

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