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Digital Agency Compliance Committee (8th)

Digital Agency will be the control tower for the formation of a digital society aimed at the sustainable and sound development of our economy and the realization of a happy life for our people. The expectations of the people of Digital Agency are very high, and Digital Agency has an extremely heavy responsibility.

At today's meeting, active discussions and exchanges of views were held on the report on the survey results on ensuring compliance, efforts to expand opportunities for digital startups to participate in public procurement, and the 2024 Digital Agency Annual Activity Report.

The results of today's discussions will be firmly reflected in the formulation of various norms and rules in Digital Agency.

Overview

  • Date and time: Friday, October 11, 2024 (2024) from 10:00 to 11:30
  • Place: Digital Agency Shared Conference Room

Member of the committee

(Japanese syllabary order, honorifics omitted)

Member

Toshiya Natori (Legal Partner, ITN Law Office): Chairman
Koichi Endo (Adviser, Digital Agency)
Toru Kajikawa (Representative Partner and Chairman, Taiyo LLC)
Jiro Kokuryo (Professor, Faculty of Policy Studies, Keio University)
Akihiko Shiba (Attorney at law of Shiba-Tanaka Management Law Office)
Keiko Fujimori (Representative Director and Certified Public Accountant, ASIMOV ROBOTICS Co., Ltd.)

Material

Related policy

Minutes

Order of business

  • Report on Compliance Assurance Survey Results
  • Efforts to expand opportunities for digital startups to participate in public procurement
  • 2024 Annual Activity Report, Digital Agency
  • Other

Summary of proceedings

After the Secretariat explained the proceedings, the following comments were made by the members.

Report on Compliance Assurance Survey Results

  • There was one application for exemption in FY 2023, but we are concerned that the knowledge of private sector specialists may not be fully utilized.
  • Rather than simply not making contact, it is important to "create an environment in which private-sector employees can make contact (with parent companies) with peace of mind," and it is better to think in terms of how to create such an environment.
  • Shouldn't we carefully examine the actual situation of the notice of restriction of bidding and analyze what is happening with respect to compliance?
  • It is said that there were four matters pointed out in the investigation results report. For example, regarding the point that "related employees are not registered," the cause is not clear whether it is "lack of understanding of the definition" or "difficult to define and difficult to apply," but I would like to see such a thing not become a hole in the wall. I would like to see continued progress in the direction of repeating publicity and training as "opportunities for awareness."

(The secretariat explained the current situation, etc. as appropriate, and stated that it would continue to consider the matter in the future based on the points raised.)

Efforts to expand opportunities for digital startups to participate in public procurement

  • Since some start-up companies are not familiar with the examination period, etc., I would like to see thorough dissemination of the unified procedures by each ministry and agency.
  • I think it is important for companies with new technologies to evaluate what they are doing now, because they will be in trouble if they are judged only by their order records.
  • We would like to see thorough digitalisation for applications. We also believe that when implementing a digital marketplace, a system must be put in place to ensure that anything other than necessary specifications does not enter.
  • As stated in the final report of the Procurement Reform Study Group, "improving the capability of the ordering party in system procurement" is recognized as particularly important. Although it includes long-term themes such as barriers between ministries and agencies and the reorganization of Digital Agency's leadership personnel system, I think that if we gain understanding by supporting each ministry and agency such as the dissemination of specifications and the benefits of Digital Agency are recognized, it will lead to a major theme, so I would like you to make every effort.
  • I would like to see other ministries and agencies collect statistics on whether startups are adopted by the planning bidding method, and I would like to see Digital Agency explain to other ministries and agencies (how to operate) so that other ministries and agencies can evaluate not only the amount of money but also the content of the plan. In addition, if there are successful cases of flexible operation of the bidding qualification rank in Digital Agency, I would like to see it horizontally expanded to each ministry and agency.

(The secretariat explained the current situation, etc. as appropriate, and stated that it would continue to consider the matter in the future based on the points raised.)

2024 Annual Activity Report, Digital Agency

  • "Engagement Evaluation" From the perspective of compliance, various problems occur in organizations with low engagement, so I would like the engagement evaluation to be continuously raised. In addition, it is important to ensure that the values of "Mission, Vision, and Values" are penetrated and that everyone is acting in accordance with them in the sense of practicing compliance, so I would like the engagement evaluation to be continuously promoted.

Opinions from the Compliance Committee members on each agenda item and points for improvement will continue to be investigated in Digital Agency.

Greater than or