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Second Ministerial Conference on Unification and Standardization of Systems for Core Business, etc. in local governments (held on September 30, 2022 (2022))

Overview

  • Date and Time: Friday, September 30, 2022 (2022) from 10:30 to 11:30
  • Location: Online Meeting
  • Agenda:
    1. Opening
    2. Greetings from the Chairman
    3. Agenda
      1. Local governments Basic Policies for Standardization of Information Systems (Draft)
      2. Points to be considered for standardization of core business systems in local governments
      3. Progress of standardization work, etc.
    4. Question and
    5. Adjournment

Materials

Relevant policies

Summary of proceedings

Date

From 10:30 to 11:30 on Friday, September 30, 2022 (2022)

Location

Online Meetings

Attendees

  • Koichi Akaishi (Chief Officer for Digital Policy)
  • Kazuhiro Deguchi (Deputy Chief Cabinet Secretary (Assistant to the Deputy Chief Cabinet Secretary))
  • Masanori Kusunoki (Director-General of Digital Agency)
  • Tomoaki Abe (Deputy Director-General, Digital Agency)
  • OGAWA Yasunori (Deputy Director-General of the Information and Communications Policy Bureau (in charge of Economic and Social System))
  • Yoshizumi Keisaku (Director-General of the Children and Child Care Headquarters, Cabinet Office
  • Hirotami KIKKAWA (Ministry of Internal Affairs and Communications Director-General of Local Administration Bureau)
  • Nobukazu Matsui (Deputy Director-General of the Information and Communications Policy Bureau of the Ministry of Justice (in charge of the Civil Affairs Bureau)) * Attendance by proxy
  • Masanobu MORITA (cybersecurity, Ministry of Education, Culture, Sports, Science and Technology (MEXT) Minister's Secretariat, Director General for Policy Planning)
  • Tomoaki Asakawa (Deputy Director-General of the Information and Communications Policy Bureau Ministry of Health, Labor and Welfare (General Policy, in charge of pensions)) * Attendance by proxy
  • Takeshi Kishimoto (Director-General for Policy Planning and Evaluation Ministry of Health, Labor and Welfare (in charge of statistics and information policy, and labor-management relations))
  • KIYOTA Hiroshi (Director of the Management Division, Election Department, Ministry of Internal Affairs and Communications Autonomous Administrative Bureau)
  • Toshihiro Kawakubo (Director-General of Local Tax Bureau of Ministry of Internal Affairs and Communications)
  • Tomonori Izawa (Director of the General Affairs Division, Ministry of Health, Labor and Welfare Health Service Bureau)
  • Tomoji NOMURA (Ministry of Health, Labor and Welfare Deputy Director-General of the Information and Communications Policy Bureau (in charge of children and families, measures against the declining birthrate, and prevention of child abuse))
  • Norisuke Honda (Deputy Director-General of the Information and Communications Policy Bureau Ministry of Health, Labor and Welfare (in charge of social affairs, aid, coexistence with area and suicide prevention, humanitarian investigation, welfare cooperation, and employment support cooperation))
  • Satoshi Henmi (Director of the Disability Health welfare Department, Ministry of Health, Labor and Welfare Social Welfare and Relief Bureau)
  • Tomoyuki Saisu (Ministry of Health, Labor and Welfare Deputy Director-General of the Information and Communications Policy Bureau (in charge of Health and welfare for the Elderly and Disabled))
  • Kazuhito Ihara (Director-General of the Ministry of Health, Labor and Welfare Insurance Bureau)
  • Naoki Miyamoto (Deputy Director General for pensions Management, Ministry of Health, Labor and Welfare pensions Bureau)

Greetings from the Chairman

  • Regarding the standardization of business processes and information systems in local local government, standard specifications were published at the end of August with the cooperation of the ministries and agencies responsible for the systems. In addition, the "Basic Policies for Standardization of local governments Information Systems" are expected to be approved by the Cabinet soon.
  • Regarding standardization, we have received many opinions from local government, particularly regarding the schedule. In the future, we will move to the implementation phase toward transition by the end of fiscal 2025, so we would like to ask for the continued cooperation of the relevant ministries and agencies.
  • On the other hand, the Minister Kono has also exchanged opinions with the heads of various local government, and has mentioned the need to strengthen the system of local government, each ministry and agency, and Digital Agency. At the same time, it is necessary to continue to examine the system on the vendor side to sufficiently respond to standardization efforts.
  • It will be a more important phase in the future, but I would like to advance standardization efforts in close cooperation with each ministry and agency without falling behind the original schedule.

Agenda

  1. Local governments Basic Policies for Standardization of Information Systems (Draft)
  2. Points to be considered for standardization of core business systems in local governments
    Digital Agency explained the overall outline of the Basic Policies for Standardization (draft), the transition period for standardization, operating expenses, and Government Cloud in accordance with Materials 1 and 3. In addition, he explained the following points to be examined for standardization.
    • With regard to the revision of standard specifications, in the case where a review is to be made in response to a system revision, as a general rule, the specifications reflecting the details of the review shall be published no later than one (1) year in advance, and in the case where a review is to be made in response to any other occasion (e.g., BPR), as a general rule, the revision shall be made once a year. However, during the transition support period (until twenty twenty-five), the transition to standard compliance system shall be given top priority, so the current standard specifications shall be used without making a review.
    • As for the reference date for reflecting the contents of the review of standard specifications, we are considering setting it several times a year like information linkages of My Number.
    • If there are any questions or interpretations of the standard specifications from vendors, etc., we will respond as needed so that they do not become a bottleneck in the development.
    • Regarding the standard specifications formulated at the end of August, the contents of the review will be presented by the end of this year so that the Issue of the system will not be affected by the development of the system, etc., and the reflected standard specifications will be presented by the end of the fiscal year.
    • Regarding designated cities, we would like to consult with you about specific points for improvement after listening to your opinions carefully and conducting intensive inspections by the end of the fiscal year.
    • With regard to functional requirements, we will focus on whether they are excessive functions and intensively check whether they can be reduced to standard option functions.
    • Regarding data requirements, cooperation requirements, and common functional standard specifications formulated by Digital Agency, Issue will announce the prospect of review by the end of this year, and the results will be announced by the end of the fiscal year.
    • Five of the eight organizations that have used the Government Cloud in advance are estimated to reduce their running costs. However, for organizations that have already shared hardware, etc., the running costs are estimated to decrease slightly or increase slightly. We will make a efficiency to see if it is possible to make a validation further, such as network connection costs, system operation costs, and connection costs of the remaining existing data centers, which are the causes of increased costs in the future.
    • We aim to achieve three levels of reduction from the current level. Cost reduction will be achieved by transition in Government Cloud, further reduction will be achieved by efficient operation of standard compliance system on Government Cloud, and further reduction is expected by more efficient use of Government Cloud.
    • At present, we have made a transition from the current environments to the validation in Government Cloud, but in the future, we would like to introduce the validation of the reference architecture.
  3. Progress of standardization work, etc.
    The Cabinet Office and each Ministry explained the review system, background of the review, and future schedule.

Adjournment

Digital Agency explained that the next Ministerial Conference is scheduled to be held around August next year, and that meetings will be held as necessary.

End