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Bill for Partial Revision of the Basic Act on efficiency Formation, etc. to Improve Convenience for Persons Involved in Administrative Procedures, etc. through the Use of Information and Communications Technology, as well as to Simplify and digital society Administrative Operations

This draft law was submitted to the 213th (ordinary) session of the Diet on March 5, 2024 (2024).

Purpose

In order to improve the convenience of parties involved in administrative procedures, etc. through the use of information and communications technology, as well as to simplify and efficiency administrative operations, this bill will develop a base registry and promote its use. In addition, it will make necessary revisions to the My Number system and My Number Card.

Overview

1. Data Quality Assurance (digital society Formation Basic Act, enforced on the day of promulgation)

  • The Basic Policy stipulates that measures shall be taken to ensure the quality of data, such as keeping the content of data accurate and up-to-date, in relation to information systems and public basic information databases (base registries).
  • "Measures that the government should take promptly and intensively to ensure data quality" was added to the description of Priority plan.

2. Development of a national database and promotion of data connections (Digital Procedure Law, to be enforced within one year and three months)

  • It shall be stipulated in the information systems development plan that measures for ensuring data quality shall be stipulated for the purpose of prompt and accurate data connections between systems.
  • The government will create a "Plan for Development and Improvement of Public Basic Information Database," and it will be stipulated that the public authorities of the country will be developed according to the plan.
  • With regard to the registered matters (name, location, etc.) pertaining to a corporation that is required to make a notification of change pursuant to the provisions of another law, if the public authorities, etc. has obtained such information from the data connections, it shall be deemed that the notification of change has been made and the notification of change shall not be required.
  • A public authorities, etc. of the State may request necessary cooperation from the National Printing Bureau and the Information-Technology Promotion Agency with regard to the development, etc. of the Basic Public Information Database.

3. Strengthening systems for effectively developing databases and systems (Act on the National Printing Bureau, Independent Administrative Agency, and Act on the Promotion of Information Processing, to be enforced within one year and three months)

  • From the viewpoint of effectively developing the national public basic information database, services such as data processing to be performed on commission will be added to the services of the National Printing Bureau.
  • From the viewpoint of data connections promotion, the Information-Technology Promotion Agency (IPA) will add services such as the creation of standards for data standardization related to the national public authorities system.
  • Prime Minister (Minister for Digital Transformation) was added as the competent minister for related business.

4. Measures Relating to My Number and My Number Card (My Number Act)

  • Ensuring the Accuracy of Specified personal data (Enforced on the day of promulgation)
    Based on the My Number Information full investigation, in order to prevent the recurrence of errors in linking the My Number and the personal data, it is stipulated that the Digital Agency (Prime Minister) will provide necessary support to ensure the accuracy of the specified personal data.
  • Measures necessary for the introduction of next version of the My Number Card (to be implemented within five years)
    In the introduction of the next version of the My Number Card, measures such as deleting "sex" from the matters described on the face of the card while maintaining "sex" as an electromagnetic record matter of the card shall be taken.
  • Measures necessary for the installation of functions related to My Number Card on smartphone (to be implemented within one year)
    A system will be established in which only smartphone can confirm identity under the My Number Law as well as My Number Card.

Materials

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