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Treatment of Personal Data at Recruitment Events Hosted by Digital Agency

1. Basic Approach

At seminars, business briefing sessions, and other events related to recruitment (hereinafter referred to as "recruitment events") hosted by Digital Agency (hereinafter referred to as "the Agency"), we obtain information on those who wish to participate in the recruitment events and those who participate (hereinafter referred to as "applicants") to the extent necessary for the smooth operation of the recruitment events. We handle the obtained information appropriately within the scope of the purpose of use in accordance with Act on the Protection of Personal Information (Act No. 57 of 2003) and take necessary measures to manage it appropriately.

2. Information to be obtained

The Agency obtains the following information from the Applicant:

  • Address
  • Name
  • Age
  • Phone
  • E-mail
  • Applicant's personal and professional history
  • Survey Responses
  • Inquiry
  • Information requested or reported by other applicants

3. Purpose of Use

The Agency will use the 2. Acquired Information for the following purposes.

  1. Various notifications, communications, invitations and questionnaires regarding recruitment events
  2. To respond to inquiries and requests for information regarding participation in recruitment events
  3. To provide recruitment information
  4. To help with the planning and management of future recruitment events
  5. In order to conduct acts incidental to those listed in 1 to 4 of the Purpose of Use

The Agency will retain the acquired information for as long as it is necessary to achieve the purpose of use, and take measures to ensure that the information cannot be used by deleting it without delay after the purpose of use has been achieved.

4. Restrictions on Use and Provision

In the case of holding a recruitment event jointly with other ministries and agencies, the Agency may exchange information obtained to the extent necessary for achieving the purpose of use with the other ministries and agencies.

The Agency will not use the acquired information by itself or provide it to third parties for purposes other than the above-mentioned purposes of use, except in cases based on laws and ordinances or other special reasons. However, information that has been statistically processed may be published.

5. Safety Assurance Measures

The Agency shall take necessary measures to prevent the leakage, loss, or damage of collected information and to appropriately manage other collected information. The Agency may entrust operations to external parties within the scope of achieving the above purposes, but the outsourcees shall also take necessary measures to appropriately manage collected information.

6. Inquiries

Group of Strategy and Organization Digital Agency Human Resources (in charge of recruitment in private sector personnel)
recruit _ atmark _ digital.go.jp
*"@" is indicated as " _ atmark _ " to prevent spam mail.
When you send an email, please change " _ atmark _ " to "@" (one byte).

Date of enactment: November 15, 2024