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Data Definition: Dashboard on School Affairs DX Efforts

Definition of data and figures for each policy

The various figures used in the dashboard are the results of self-monitoring by each school based on the "School Affairs DX Implementation Checklist under the GIGA School Concept" prepared by Ministry of Education, Culture, Sports, Science and Technology (MEXT). The definitions of the figures are as follows.

Table of

General

Data obtained between September 29, 2023 (2023) and noon on February 28, 2024 (2024) are used.
Since there are some schools that did not respond, the number of schools that responded among elementary and junior high schools in the region is used as the parameter.

Digitalization for communication between teachers and parents

Notification of absence, tardiness, and early leave

  • Complete digitalization: The percentage of schools that answered "Complete digitalization" among "No digitalization at all," "Partial notification (less than half)," "Partial notification (half or more)," and "Complete notification" (hereinafter referred to as the "Four Options") in response to the question, "Do you use cloud service to receive notification from PCs, mobile terminals, etc. regarding absence, tardiness, and early leave of students, and calculate the information within the school?"
  • Half or more are in digitalization: The percentage of schools that answered either "partially (half or more)" or "completely in digitalization" of the four options to the above question

The delivery of letters

  • Completely digitalization: The percentage of schools that answered "completely cloud service" among the four options in response to the question, "Do you use digitalization to simultaneously distribute letters and handouts from schools to parents?"
  • Half or more are in digitalization: The percentage of schools that answered either "partially (half or more)" or "completely in digitalization" of the four options to the above question

Implementation of surveys and questionnaires

  • Fully digitalization: The percentage of schools that answered "Fully cloud service" among the four options in response to the question "Are surveys and questionnaires to parents conducted and aggregated using digitalization? Fully digitalization"
  • Half or more are in digitalization: The percentage of schools that answered either "partially (half or more)" or "completely in digitalization" of the four options to the above question

Digitalization for communication, etc. between teachers and students

Delivery of various communications

  • Fully digitalization: The percentage of schools that answered "fully cloud service" among the four options in response to the question, "Do you use digitalization to deliver various communications to students?"
  • Half or more are in digitalization: The percentage of schools that answered either "partially (half or more)" or "completely in digitalization" of the four options to the above question

Implementation of surveys and questionnaires

  • Completely digitalization: The percentage of schools that answered "completely cloud service" among the four options in response to the question, "Are surveys and questionnaires to students conducted and aggregated using digitalization?"
  • Half or more are in digitalization: The percentage of schools that answered either "partially (half or more)" or "completely in digitalization" of the four options to the above question

A digitalization for communication within a school

Sharing materials within the school

  • Completely digitalization: The percentage of schools that answered "completely paperless" among "not at all," "partially (less than half)," "partially (more than half)," and "completely paperless" in response to the question, "Do you share materials for staff meetings, etc. on the cloud and make them paperless?"
  • More than half are in digitalization: The percentage of schools that answered either "Not at all", "Partially (less than half)", "Partially (more than half)", or "Completely paperless" among "Completely paperless"

Sharing information within the school

  • Implemented: The percentage of schools that answered "Yes" among "No" and "Yes" in response to the question, "Are you incorporating cloud service into information sharing and communication among staff?"

Implementation of surveys and questionnaires

  • Fully digitalization: The percentage of schools that answered "fully cloud service" among the four options in response to the question, "Are surveys and questionnaires to faculty and staff members conducted and aggregated using digitalization?"
  • Half or more are in digitalization: The percentage of schools that answered either "partially (half or more)" or "completely in digitalization" of the four options to the above question

Other

Abolition of fax in principle

  • Implemented: Percentage of schools that answered "Not used" among "Used" and "Not used" in response to the question "Do you use fax for business?"

Abolition of the principle of affixing seals and signatures

  • Implemented: The percentage of schools that answered "No" among "Yes" and "No" to the question, "Are there any documents that require a seal and signature for communication with parents / guardians and external parties?"